Procurement Specialist

Jobtailor; Wakefield (MA); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor seeks an administrative professional to support procurement, invoicing and operational tasks in their Wakefield, MA team. You will assist with purchase orders, review requisitions, monitor stock, and help maintain vendor access and corporate credit card reconciliations.

Ideal candidates have a high school diploma, strong organizational skills, proficiency with Word, Excel and Outlook, and the ability to manage multiple tasks accurately in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Prior administrative, operations, or office support experience preferred.
• Proficiency with Word, Excel and Outlook.
• Strong organizational and time management skills.
• Attention to detail and accuracy in completing tasks.

Responsibilities

• Assist with procurement activities related to supply ordering, purchase requisitions, and issuance of purchase orders.
• Review purchase requisitions for accuracy and completeness.
• Monitor warehouse supply levels and reorder materials.
• Maintain and manage user access for vendor systems.
• Process invoices and assign general ledger codes.
• Investigate and resolve branch-level supply issues.
• Provide phone and email support to internal business partners.
• Reconcile departmental corporate credit card transactions.

Skills

Strong organizational skills

Time management

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Responsibilities

• Assist with procurement activities related to supply ordering, purchase requisitions, and issuance of purchase orders.
• Review purchase requisitions for accuracy and completeness.
• Monitor warehouse supply levels and reorder materials.
• Maintain and manage user access for vendor systems.
• Process invoices and assign general ledger codes.
• Investigate and resolve branch-level supply issues.
• Provide phone and email support to internal business partners.
• Reconcile departmental corporate credit card transactions.

Requirements

• High school diploma or equivalent required.
• Prior administrative, operations, or office support experience preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Attention to detail and accuracy in completing tasks.