Procurement Operations Coordinator

Connexion; Town of Granville (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Connexion champions professional procurement support in Granville, assisting purchasing operations during the rollout of the new PPS Purchasing Department. You will convert requisitions to POs in QAD, track deliveries, and provide status updates to planners and the Materials Manager.

Daily tasks include reconciling pricing and quantities, resolving invoice variances in Medius, and maintaining vendor setup and pricing records for the supply chain meetings.

Qualifications

• HS Diploma or GED required; AS degree preferred.
• Minimum: High school diploma with relevant experience in purchasing, sourcing, or supply chain.
• Proficiency in commodity purchasing and in sourcing/procurement practices.
• Comfort with ERP and P2P tools (QAD for PO management; Medius for invoice reconciliation).

Responsibilities

• Process and manage purchase orders in QAD: convert requisitions to POs, route for approvals, and send to suppliers.
• Track open POs and supplier deliveries; recognize and escalate late shipments; provide updates to planners and the Materials Manager.
• Review supplier confirmations; validate pricing, quantities, and delivery dates; maintain PO status tracking tools.
• Support procure-to-pay: maintain purchasing records, resolve invoice discrepancies in Medius, and keep supplier pricing current.
• Assist with supplier administration and purchasing operations: vendor setup requests, pricing updates, and reports for supply chain meetings.

Skills

Procurement

Vendor management

ERP systems

Sourcing

Education

HS Diploma or GED

AS degree preferred

Tools

QAD

Medius

Job description

About ConnexionAt Connexion, we champion job seekers with best-in-class support in placement, staffing, and recruiting—always with professionalism and respect.Role SnapshotJoin a fast-moving procurement team as a temporary contributor supporting purchasing operations in Granville while a new PPS Purchasing Department is implemented. You’ll orchestrate purchase order activity, keep suppliers and stakeholders aligned, and help drive a smooth procure-to-pay flow.A Day in the RoleYou start your day at 7:30 a.m. reviewing requisitions in QAD. You convert approved requests into POs, route them for signoff, and transmit orders to suppliers. As confirmations roll in, you verify pricing, quantities, and delivery dates, update PO trackers, and flag any discrepancies. Throughout the day, you monitor supplier delivery schedules, identify late shipments, and communicate status updates to planners and the Materials Manager. When invoices don’t match, you investigate and resolve variances in Medius. You’ll also handle vendor setup requests, maintain supplier pricing, and prepare concise reports for supply chain meetings before wrapping up at 4:00 p.m.Key ResponsibilitiesProcess and manage purchase orders in QAD: convert requisitions to POs, route for approvals, and send to suppliers.Track open POs and supplier deliveries; recognize and escalate late shipments; provide updates to planners and the Materials Manager.Review supplier confirmations; validate pricing, quantities, and delivery dates; maintain PO status tracking tools.Support procure-to-pay: maintain purchasing records, resolve invoice discrepancies in Medius, and keep supplier pricing current.Assist with supplier administration and purchasing operations: vendor setup requests, pricing updates, and reports for supply chain meetings.Schedule & AssignmentM–F, 1st Shift, 7:30 a.m.–4:00 p.m. (30-minute lunch)Temporary role supporting purchasing in Granville during the rollout of the new PPS Purchasing DepartmentQualificationsHS Diploma or GED required; AS degree preferredMinimum: High school diploma with relevant experience in purchasing, sourcing, or supply chain managementProficiency in commodity purchasing and in sourcing/procurement practicesComfort with ERP and P2P tools (QAD for PO management; Medius for invoice reconciliation)Detail-oriented communicator who can track commitments and follow through with vendors and internal teamsSystems You’ll UseQAD (requisitions, approvals, POs, and status tracking)Medius (invoice discrepancy resolution within procure-to-pay)LegalNotes:Background, no drug test