PROCUREMENT OFFICER 1 - 09082026-80732

State of Tennessee; Columbia (TN); On-site; USD 43,000 - 54,000; Full time

Job summary

State of Tennessee is seeking a Procurement Officer 1 based in Columbia, TN, to support the Department of Transportation's Business Solutions Section. You will handle routine purchasing, prepare requisitions, and manage purchase orders in Edison, ensuring compliance with state procurement policies and accurate documentation.

You will coordinate with district staff and vendors, track orders through payment, and help maintain audit-ready procurement records while delivering reliable vendor service

Qualifications

• Bachelor's degree from an accredited college or university.
• Associate's degree with two years of work experience in procurement, purchasing, logistics, or a related field.
• Education equivalent to graduation from a standard high school and four years of work experience in procurement, purchasing, logistics, or a related field.

Responsibilities

• Perform routine, transactional procurement activities to support the acquisition of materials, consumables, equipment, and contracted services for District and Region-based operations.
• Create and submit requisitions and purchase orders in Edison, ensuring compliance with TDOT procurement policies.
• Coordinate with Region and District staff, stockroom personnel, and garage personnel, to gather purchasing needs for timely work orders and repairs.
• Review and reconcile purchase orders and invoices, ensuring receipt of goods/services and alignment with procurement records.
• Communicate with vendors to confirm orders, verify delivery schedules, and resolve routine issues related to orders and invoicing.

Skills

Decision Quality

Communicates Effectively

Negotiation

Active Listening

Education

Bachelor's degree

Associate's degree + 2 years experience

High school diploma + 4 years experience

Tools

Edison

Job description

State of Tennessee Job Information
Opening Date/Time 09/08/2026 12:00AM Central Time

Job Information
State of Tennessee Job Information
Opening Date/Time 09/08/2026 12:00AM Central Time
Closing Date/Time 09/21/2026 11:59PM Central Time
Salary (Monthly) $3,631.00 - $4,533.00
Salary (Annually) $43,572.00 - $54,396.00
Job Type Full-Time
City, State Location Columbia, TN
Department Transportation
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, MAURY COUNTY
This position is in Region 3 - District 38 Procurement - Business Solutions Section.
For More Information, Visit The Link Below
https://www.tdot.tn.gov/PublicDocuments/Hr/Region-Business-Solutions-Procurement-Officer1.pdf
This position has a starting salary range of $43,140 - $50,016 annually.
Qualifications
Education and Experience: Graduation from an accredited college or university with a bachelor's degree.
OR
Graduation from an accredited college or university with an associate's degree and two years of work experience in procurement, purchasing, logistics, or a related field.
OR
Education equivalent to graduation from a standard high school and four years of work experience in procurement, purchasing, logistics, or a related field.
Substitution of Experience for Education: Work experience in procurement, purchasing, logistics, or a related field may substitute for the required education on a year-for-year basis.
Substitution of Education for Experience: Relevant additional coursework (e.g., business administration, supply chain management, logistics, etc.) from an accredited college or university may substitute for the required work experience on a year-for-year basis.
Overview
The Procurement Officer 1 supports the Business Solutions Section by performing procurement tasks that ensure the timely acquisition of materials, equipment, and services for TDOTs Field Operations and Region Administration. This position is based in a TDOT Region or District. The Procurement Officer 1 provides transactional purchasing support to Districts, maintenance facilities, and Region staff in accordance with TDOT and statewide procurement policies and procedures.
The Procurement Officer 1 performs routine purchasing activities, prepares and submits requisitions and purchase orders in Edison, and assists with invoicing and vouchering. The position will research the appropriate purchasing vehicle, coordinate with vendors to confirm orders and deliveries, and tracks procurement transactions to support accurate inventory and operational needs. The Procurement Officer 1 is key in supporting local procurement functions by upholding documentation standards, ensuring compliance, and facilitating consistent service delivery across the Region. This position reports to the Procurement Officer 2 within the Region Business Solutions team.
Responsibilities

• Perform routine, transactional procurement activities to support the acquisition of materials, consumables, equipment, and contracted services for District and Region-based operations, including garage work orders, maintenance facilities, and field offices.
• Create and submit requisitions and purchase orders in Edison, ensuring compliance with TDOT procurement policies. Reference statewide and agency term contracts when applicable and escalation of non-contracted needs or complex purchases to the Procurement Officer 2 for resolution.
• Review statewide and agency term contracts and delegations to verify contract applicability, pricing, and vendor eligibility prior to initiating purchases. Ensure selections comply with state procurement requirements and internal approval processes.
• Coordinate with Region and District staff, stockroom personnel, and garage personnel, to gather purchasing needs to support the timely fulfillment of work orders, operational tasks, and emergency repairs. Assist with procurement activities required during weather events or emergency situations.
• Review and reconcile purchase orders and invoices, ensuring receipt of goods/services has occurred and documentation matches procurement records. Track procurement activity in Edison from the requisition to the completion of the voucher process ensuring alignment with the States requirements for paying suppliers.
• Accurately record and confirm the physical receipt of materials, equipment, and contracted services in Edison by coordinating and obtaining appropriate approvals for garage stockroom and field personnel. Ensure receiving documentation is complete, timely, and aligned with purchase orders to support inventory accuracy, payment processing, and audit readiness.
• Communicate directly with vendors to confirm purchase orders, verify delivery schedules, and resolve routine issues related to order fulfillment, discrepancies, or invoicing. Ensure vendor interactions are documented and conducted in accordance with TDOT and CPO procurement policies to support the timely receipt of goods and accurate payment processing.
• Maintain accurate and well-organized procurement records and documentation in accordance with Records Disposition Authorization (RDA) requirements and TDOT audit readiness protocols. Ensure all files including purchase orders, receipts, and vendor correspondence are complete, accessible, and properly archived in Edison to support accountability, transparency, and compliance reviews.
• Promptly report procurement-related issues, order delays, discrepancies, or policy exceptions to the Procurement Officer 2 to ensure timely resolution and support ongoing process improvements. Provide relevant documentation and context to facilitate effective troubleshooting, escalation, and alignment with TDOT and CPO procurement procedures.
• Provide exceptional customer service to procurement stakeholders by sharing data and acquired information, ensuring data is easily accessible and organized, exercising practical listening skills, and communicating effectively. Promote good public relations with customers. Provide accurate and timely verbal and/or written responses to the public and other Department personnel

Competencies (KSA's)
Competencies

• Decision Quality
• Manages Complexity
• Communicates Effectively
• Resourcefulness
• Nimble Learning

Knowledges

• Administration and Management
• Clerical
• Customer and Personal Service

Skills

• Active Learning and Listening
• Critical Thinking
• Mathematics
• Reading Comprehension
• Negotiation

Abilities

• Deductive Reasoning
• Number Facility
• Information Ordering
• Written Comprehension
• Inductive Reasoning

Tools & Equipment

• Personal Computer
• Multi-Function Printer
• Telephone
• Calculator