Procurement Project Administrator

Skilled Workforce; Franklin (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Skilled Workforce is seeking an experienced procurement officer to coordinate procurement and contracting activities for goods, services, professional services, and construction projects. The role requires strong organization, detail orientation, and excellent written and verbal communication to support procurement and contracts within a regulated framework.

Responsibilities include preparing bids, evaluating proposals, negotiating terms, ensuring compliance with local, state, and FTA

Qualifications

• Three+ years of procurement and contract administration experience, preferably in transportation.
• Experience with purchasing equipment and services in a regulated environment.
• Ability to read and interpret detailed instructions and compete complex procurement actions.

Responsibilities

• Perform procurement planning, proposals evaluation and award recommendations.
• Draft solicitations (RFP/RFQ/R bidding) and select contract types to mitigate risk.
• Maintain procurement files per FTA guidelines and regulations.

Skills

Customer Relations

Problem Solving

Mathematical & analytical

Verbal & Written Communication

Education

Bachelor's degree in business Administration / related field preferred

Job description

Looking for a highly skilled and experienced procurement officer to join our team of professionals. This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project managements skills, and excellent verbal and written communication skills.

Task:

• Performs all procurement related activity and planning, evaluation of proposals, recommends a wide range of awards. Prepares a large variety of difficult, complex and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement Policy
• Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines most appropriate contract types to reduce exposure to risk
• Maintains properly documented procurement files following FTA guidelines

• Participates in the negotiation of contracts terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advise departments on the type, form, and context of the final contract negotiated
• Review and adhere to compliance of departmental policy, procedure, local, State and Federal regulations of procurement/Publish required procurements
• Verify purchase requisitions by comparing the board approval document and the contract
• Prepare purchase orders by verifying specifications and price; ensure all levels of approvals are met per the procurement type
• Communicates in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.

• Prepare related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.
• Keep information accessible by sorting and filing documents
• Work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations
• Compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services
• Report DBE selected vendors to the Director of Business Diversity

• Track federally funded send per the submitted invoice
• Confirm with Grant Administrator if FTA funds will be applied to the project/ invoice
• Perform other duties as assigned

Minimum Qualifications:

• Years of Experience Minimum three years’ experience in procurement and contract administration. Prefer experience in purchasing equipment and services related to the transportation industry.
• Education College degree in business administration, accounting, or related field strongly preferred; some college required.
• Additional Requirements
  • Ability to work assigned schedule
  • Ability to work overtime when necessary to meet work goals
  • Understand and carry out detailed written or verbal instructions
  • Solve problems

Skills:

• Customer Relations
• Problem Solving
• Mathematical and analytical
• Verbal and Written Communication

Knowledge:

• Analytical Reports
• Federal Regulations of Procurement
• FTA Guidelines