Procurement Officer

Prospect Infosys Inc; Nashville (TN); On-site; USD 90,000 - 120,000; Full time

Job summary

Prospect Infosys Inc. in Nashville seeks an experienced government procurement professional to manage requisitions, purchase orders, and vouchers in a high-volume environment.

You will ensure compliance with state and federal guidelines, prepare service contracts, and maintain accurate records while resolving supplier discrepancies. The role emphasizes independent work, attention to detail, and sound judgment in selecting vendors.

Qualifications

• Minimum five years of government purchasing experience.
• Proficiency with requisitions, purchase orders, vouchers, and government pCard procedures.
• Strong communication, attention to detail, and accurate electronic records.
• Experience with high-volume data entry, transaction processing, and AP functions.
• Familiarity with NASPO/Cooperative agreements is a plus.
• Ability to work independently, research ambiguous information, and keep processes moving forward.

Responsibilities

• Prepare and issue purchase orders and contracts; monitor payments and invoices.
• Maintain current inventories and ensure best use of resources.
• Write product specifications for competitive bidding and locate vendors.
• Resolve discrepancies and vendor issues; communicate with staff to resolve disputes.
• Monitor contract periods for updates and expirations; ensure budget alignment.

Skills

Procurement

Vendor management

Purchase orders

Requisitions

Accounts payable

Excel

Budget compliance

Vendor comparison

Attention to detail

Tools

ERP system

Job description

• Minimum five years of government purchasing experience, preferably in a government agency procurement role (not strictly contracts).
• Proficiency in requisitions, purchase orders, vouchers, and government pCard (credit card) procedures; proper coding and classification required.
• Strong communication skills, attention to detail, and ability to maintain accurate electronic records.
• Skilled in identifying discrepancies, following established procedures, and understanding purchasing workflows.
• Comfortable working in an ERP system and highly proficient in Excel.
• Experience with high-volume data entry, transaction processing, record maintenance, issuing purchase orders, processing invoices (AP functions), and monthly credit card reconciliation.
• Familiarity with NASPO/Cooperative agreements is a plus.
• Ability to work independently, research ambiguous or incomplete information, use sound judgment, ask relevant questions, and keep processes moving forward without excessive supervision.
• Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation. Ensures purchases are aligned with budget availability.
• Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services. Conducts research in order to locate vendors and make product comparisons.
• Locates or identifies ordering errors and chooses the best solution to address the issue. Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.
• Prepares service contracts and screens purchase orders for accuracy and proper justification. Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.
• Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports. Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
• Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed. Researches product specifications and price information in order to best allocate state resources.

Skills :

Procurement,Officers,Administration Jobs