Administrative Procurement Officer

Mavensoft Technologies, LLC; Nashville (TN); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Mavensoft Technologies, LLC is seeking an Administrative Procurement Officer in Nashville, TN. Hybrid work arrangement available for a role focused on managing requisitions, POs, invoices, and pCard transactions in compliance with governmental rules.

The candidate will handle vendor coordination, procurement documentation, and inventory management while ensuring budget accuracy and efficient use of state resources.

Qualifications

• Minimum five years in government purchasing or procurement.
• Strong knowledge of requisitions, POs, vouchers and pCard procedures.
• Experience with high-volume data entry, AP, and invoice processing.
• Proficiency with ERP systems and advanced Excel.
• Excellent communication, analytical and organizational skills.
• Ability to work independently and maintain accurate electronic records.
• Familiarity with NASPO ValuePoint or cooperative purchasing is a plus.

Responsibilities

• Process and review requisitions, purchase orders, vouchers, invoices, and service contracts.
• Ensure purchases comply with government policies, regulations, and budgets.
• Research vendors, product specs, and pricing to support competitive purchasing.
• Perform invoice processing, payment monitoring, and monthly pCard reconciliation.
• Identify and resolve purchasing discrepancies and vendor payment issues.
• Coordinate with vendors and internal departments on orders, deliveries, and concerns.
• Maintain procurement records, inventory information, and state property documentation.
• Monitor contract periods, renewal dates, and expiration timelines.

Skills

Vendor Management

Accounts Payable

Invoice Processing

Advanced Excel

Communication

Organization

Problem-Solving

Independent Work

NASPO ValuePoint knowledge

Tools

ERP Systems

pCard Reconciliation

Job description

Title: Administrative Procurement Officer

Location: Nashville, TN - Hybrid

Duration: 7 Months – (7.5 hrs Daily)

Key Skills

Government Procurement | Purchase Orders | Requisitions | pCard Reconciliation | Accounts Payable | ERP Systems | Advanced Excel | Vendor Management | Invoice Processing | Inventory Management | Procurement Compliance

Position Summary

The General Administrative Procurement Officer (IT) is responsible for managing day-to-day procurement and purchasing activities in compliance with applicable departmental, state, and federal regulations. The role involves processing requisitions, purchase orders, invoices, pCard transactions, vendor coordination, procurement documentation, and inventory management while ensuring accuracy, budget compliance, and efficient use of state resources.

Required Qualifications

• Minimum of five (5) years of government purchasing or procurement experience, preferably within a government agency.
• Strong knowledge of requisitions, purchase orders, vouchers, government pCard procedures, and procurement workflows.
• Experience with high-volume data entry, transaction processing, accounts payable, invoice processing, and monthly credit card reconciliation.
• Proficiency in ERP systems and advanced Microsoft Excel.
• Strong communication, analytical, organizational, and problem-solving skills.
• Ability to work independently, research incomplete information, exercise sound judgment, and maintain accurate electronic records.
• Familiarity with NASPO ValuePoint and cooperative purchasing agreements is preferred.

Key Responsibilities

• Process and review purchase requisitions, purchase orders, vouchers, invoices, and service contracts.
• Ensure all purchases comply with government procurement policies, regulations, and available budget requirements.
• Research vendors, product specifications, and pricing to support competitive purchasing and cost-effective decisions.
• Perform invoice processing, payment monitoring, and monthly pCard reconciliation.
• Identify and resolve purchasing discrepancies, ordering errors, and vendor payment issues.
• Coordinate with vendors and internal departments regarding orders, deliveries, invoices, and procurement concerns.
• Maintain accurate procurement records, reports, inventory information, and state property documentation.
• Monitor contract periods, renewal dates, and expiration timelines to ensure compliance with established procedures.

Preferred Experience

Experience with IT-related procurement, government purchasing systems, NASPO/cooperative agreements, and public-sector procurement procedures.