Government Procurement Specialist (Purchasing, Accounts Payable & Vendor Management)

Rose International; Nashville (TN); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

Rose International seeks an experienced government purchasing specialist in Nashville to manage requisitions, POs, vouchers, and pCard procedures. You will ensure proper coding, track records, and compliance with state and federal guidelines.

You will analyze purchases, draft specs for bids, resolve discrepancies with vendors, monitor payments, and maintain inventories while supporting post-award processes. Five years of government purchasing experience is required.

Qualifications

• Minimum five years of government purchasing experience.
• Proficiency in requisitions, purchase orders, vouchers, and government pCard procedures; proper coding and classification required.
• Strong communication skills, attention to detail, and ability to maintain accurate electronic records.
• Skilled in identifying discrepancies, following established procedures, and understanding purchasing workflows.
• Experience with high-volume data entry, transaction processing, record maintenance, issuing purchase orders, processing invoices (AP functions), and monthly credit card reconciliation.

Responsabilités

• Ability to work independently, research ambiguous or incomplete information, use sound judgment, ask relevant questions, and keep processes moving forward without excessive supervision.
• Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation. Ensures purchases are aligned with budget availability.
• Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services. Conducts research in order to locate vendors and make product comparisons.
• Locates or identifies ordering errors and chooses the best solution to address the issue. Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.
• Prepares service contracts and screens purchase orders for accuracy and proper justification. Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.
• Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports.
• Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
• Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed.
• Research product specifications and price information in order to best allocate state resources.
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.

Connaissances

Govt purchasing

Purchasing procedures

Communication skills

Attention to detail

Excel proficiency

ERP systems

Data entry AP

Outils

ERP systems

MS Excel

Description du poste

• Minimum five years of government purchasing experience, preferably in a government agency procurement role (not strictly contracts)
• Proficiency in requisitions, purchase orders, vouchers, and government pCard (credit card) procedures; proper coding and classification required
• Strong communication skills, attention to detail, and ability to maintain accurate electronic records
• Skilled in identifying discrepancies, following established procedures, and understanding purchasing workflows
• Comfortable working in an ERP system and highly proficient in Excel
• Experience with high-volume data entry, transaction processing, record maintenance, issuing purchase orders, processing invoices (AP functions), and monthly credit card reconciliation

Required Skills And Experience

• Minimum five years of government purchasing experience, preferably in a government agency procurement role (not strictly contracts)
• Proficiency in requisitions, purchase orders, vouchers, and government pCard (credit card) procedures; proper coding and classification required
• Strong communication skills, attention to detail, and ability to maintain accurate electronic records
• Skilled in identifying discrepancies, following established procedures, and understanding purchasing workflows
• Comfortable working in an ERP system and highly proficient in Excel
• Experience with high-volume data entry, transaction processing, record maintenance, issuing purchase orders, processing invoices (AP functions), and monthly credit card reconciliation

Preferred Skills And Experience

• Familiarity with NASPO/Cooperative agreements is a plus

Position Responsibilities

• Ability to work independently, research ambiguous or incomplete information, use sound judgment, ask relevant questions, and keep processes moving forward without excessive supervision.
• Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation. Ensures purchases are aligned with budget availability.
• Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services. Conducts research in order to locate vendors and make product comparisons.
• Locates or identifies ordering errors and chooses the best solution to address the issue. Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.
• Prepares service contracts and screens purchase orders for accuracy and proper justification. Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.
• Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports.
• Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
• Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed.
• Research product specifications and price information in order to best allocate state resources.
• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

• Founded in 1993
• Office Locations Across the U.S.
• 150+ Clients: Corporations and Government Agencies
• Employee Oriented Company
• Challenging Assignments Across the U.S.
• Continuous Professional Development

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