Procurement & Materials Manager

Waterfall Community Health Center; Bend (OR); Presencial; USD 75 000 - 110 000; Tempo integral

Resumo da oferta

Waterfall Community Health Center is seeking a Procurement & Materials Manager to oversee purchasing, receiving, storing and distribution of supplies and equipment. The role ensures an efficient inventory system across medical, dental and behavioral health departments.

Under CFO supervision, the manager will develop SOPs, maintain procurement standards, and manage contracts to meet regulatory requirements while supporting organizational priorities.

Qualificações

• Requires strong organizational, planning and project coordination skills to manage multiple priorities and deadlines.
• Knowledge of purchasing practices, inventory management, facility safety standards, and maintenance/capital needs.
• Ability to review and interpret purchase requests, vendor proposals, budgets and technical documents to support informed decisions.
• Strong vendor management: evaluating quotes, negotiating terms, monitoring performance and resolving delivery issues.
• Analytical, problem-solving and decision-making skills to forecast needs and optimize costs.
• Ability to monitor expenditures, manage budgets and provide fiscally responsible recommendations.

Responsabilidades

• Adheres to Waterfall Community Health Center mission and values.
• Implement and maintain a comprehensive purchasing and inventory control program to streamline workflow and maximize productivity.
• Solicit quotations, review findings for best value and quality.
• Negotiate with vendors to obtain best prices.
• Verify purchases, authorize payments, maintain receipts and records.
• Coordinate with Maintenance and leadership on warranties, maintenance schedules, and equipment needs.
• Oversee asset and contract management, support budgeting and develop procurement standards and procedures.

Conhecimentos

Organizational skills

Project coordination

Vendor management

Analytical thinking

Written and verbal communication

Time management

Formação académica

Associate degree or 2 years experience

Purchasing/inventory control experience

Non-profit experience preferred

Ferramentas

Microsoft Office Suite

Purchasing/inventory systems

Descrição da oferta de emprego

All Jobs > Procurement & Materials Manager

Under the supervision of the Chief Financial Officer, the Procurement & Materials Manager is budget minded and responsible for the ordering, receiving, storing and distribution of the supplies and equipment necessary for the Organization to conduct business. The Procurement & Materials Manager is also responsible for maintaining the purchasing and inventory control program for all health center departments including, but not limited to medical, dental and behavioral health.

Duties/Responsibilities:

• Adheres to the spirit of Waterfall Community Health Center (WCHC) and our mission statement to remove barriers to care while performing assigned duties.
• Demonstrate the core values of Integrity, Respect, Accountability, Compassion, Partnership, and Collaborative Communication.
• Implement and maintain a comprehensive purchasing and inventory control program to streamline workflow, reduce cost, and ensure an appropriate inventory of supplies in order to maximize productivity.
• Solicit quotations from vendors. Review, analyze, and present findings to supervisor with emphasis on best economic value and quality as defined by company procurement objectives.
• Negotiate with vendors and suppliers to obtain the best price points on behalf of the WCHC.
• Verify purchases, authorize payments, maintain receipts, and other records to ensure accuracy.
• Interact with vendors to schedule deliveries and resolve shipping errors.
• Compile and analyze data, prepare inventory reports, and forecast future inventory and equipment needs.
• Coordinate with Maintenance and health center leadership to ensure equipment warranties remain current, routine maintenance schedules are followed, and procedures are adhered to for equipment needs, repairs and replacement.
• Oversee asset and contract management, support capital and operational budgeting, and develop and implement procurement standards and procedures that ensure compliance with applicable local, state, and federal requirements.
• Create Standard Operating Procedures manual for the position.
• Other duties as assigned.

Requirements

• Strong organizational, planning, and project coordination, with the ability to manage multiple priorities and deadlines.
• Knowledge of purchasing practices, inventory management, facility safety standards, building systems, and maintenance or capital improvement needs.
• Ability to review and interpret purchase requests, vendor proposals, project scopes, budgets, schedules, and technical documentation to support informed purchasing decisions.
• Strong vendor and supplier management skills, including obtaining and evaluating quotes, negotiating pricing and terms, monitoring performance, and resolving purchasing or delivery issues.
• Strong analytical, problem-solving, and decision-making skills, with the ability to assess needs, prioritize requests, and identify cost-effective solutions.
• Ability to monitor purchasing expenditures, manage budgets, evaluate costs, forecast material and supply needs, and make fiscally responsible recommendations.
• Excellent written and verbal communication skills, with the ability to coordinate effectively with employees, department leaders, vendors, contractors, and other external partners.
• Proficiency in Microsoft Office Suite and the ability to use purchasing, inventory, document management, and other business systems.
• Must be detail-oriented, fiscally responsible, safety-conscious, collaborative, and mission-driven.
• Ability to arrange things in order or pattern according to specific rule or set of rules (e.g., patterns of numbers, letters, words etc.)
• Organizational and time management skills.
• Ability to communicate, negotiate, and correspond effectively.

Education and Experience:

• Associate degree or two years of comparable work experience.
• Previous experience in purchasing and inventory control needed.
• Prior experience with non-profit organizations is preferred.

Immunizations Required:

• COVID

Physical Requirements:

• Prolonged periods sitting and/or standing at a desk working at a computer.
• Pushing, carrying, bending and able to lift up to 50 pounds.
• Able to travel, between clinic locations, to deliver and restock supplies.