Materials Management Supervisor

Partnership Health Center Inc; Missoula (MT); On-site; USD 54,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Loan forgiveness

Retirement plan contributions

Paid sick leave

Paid vacation

Job summary

Partnership Health Center in Missoula, MT seeks a Materials Management Supervisor to oversee acquisition, storage, and distribution of supplies for PHC clinics. Leads a team handling procurement, inventory control, and vendor relations while ensuring HIPAA compliance and effective asset management.

Requires at least five years in materials management; a bachelor’s degree or equivalent experience. Excellent leadership and communication are essential for patient-centered service.

Qualifications

• Equivalent combination of education and experience may be considered.
• Requires a bachelor’s degree in materials management or relevant field.
• At least five years of experience in materials management, inventory control, purchasing.
• Supervisory experience preferred.
• Healthcare experience is a plus.

Responsibilities

• Supervises staff including training, scheduling, and performance evaluation.
• Oversees procurement, storage, and distribution of medical and office supplies.
• Develops inventory control strategies and audits to minimize discrepancies.
• Manages purchasing, vendor contracts, and competitive pricing.
• Oversees asset management and vehicle usage policies.
• Approves vendor payments and processes invoices.
• Ensures PHC policy compliance including HIPAA and safety standards.

Education

Bachelor’s degree in materials management

3 years relevant experience

Tools

Excel

Word processing

Inventory management systems

Job description

• Location 401 Railroad St.,Missoula, MT, 59802,United States
• Base Pay $26.10 - $29.65 / Hour
• Job Category Healthcare, Materials Management
• Industry Materials Management
• Employee Type Non-Exempt - FT
• Manage Others Yes

Contact information

• Email [e-mail]

Description

Priority Application Date: October 21, 2026 by5:00 PM (Mountain Time)

Complete applications with required attachments received by the 'Priority Application Date' will be guaranteed consideration. The position will remain open until filled.

Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!

Partnership Health Center (PHC), 2019 and 2022 winner of the Employer of Choice Award for Missoula, and 2022 winner of the Montana Employer of Choice Award, offers impeccable, integrated services to over 18,000 individuals and families. A 14-site, Federally Qualified Health Center in Missoula County, PHC fulfills its mission through the provision of a full range of primary care services - medical, dental, behavioral health, and an on-site pharmacy with a dedication to attending to the social determinants of health. Please visit our website to see the amazing benefits you will receive by joining our team such as medical (no cost for employee), dental, and vision insurance, loan forgiveness, retirement plan contributions, and generous paid sick and vacation time.

DEFINITION

The Materials Management Supervisor is responsible for overseeing the acquisition, storage, and distribution of equipment, supplies, and materials necessary for the efficient operation of Partnership Health Center (PHC) clinics. This position supervises inventory management, procurement activities, vendor relations, and biomedical supply needs while ensuring compliance with policies and healthcare regulations. The supervisor also leads a team responsible for materials handling and distribution.

Requirements

KNOWLEDGE

Knowledge of purchasing, inventory control, and asset management best practices. Understanding of medical office procedures, HIPAA compliance, and safety regulations. Familiarity with biomedical equipment maintenance and sterilization procedures. Working knowledge of modern medical office practices and procedures. Working knowledge of medical terminology. Working knowledge of business English, spelling, punctuation and math. Working knowledge of the principles and practices of HIPAA compliance. Working knowledge of the PHC Corporate Compliance Guidelines.

SKILLS

Proficiency in computer applications, including Microsoft Excel, word-processing software, and inventory management systems. Strong organizational skills, attention to detail, and ability to handle multiple priorities.

ABILITIES

Excellent leadership, communication, and customer service skills, with the ability to supervise and mentor staff. Ability to work independently with minimal supervision and make responsible decisions. Ability to learn assigned tasks and procedures. Ability to perform detailed work in a precise and accurate manner, manage multiple tasks and priorities, work independently and work in a stressful and hectic environment. Ability to use initiative and good judgment and sufficient maturity to handle the confidential aspects of the work. Ability to communicate effectively in the English language, orally and in writing. Ability to establish and maintain effective working relationships with diverse individuals and groups. Ability to always put patients at the center of PHC’s service model and carry out caring, supportive customer service in all duties. Ability to work as a part of a team, proactively seeking out ways to help patients and co-workers alike.

MINIMUM QUALIFICATIONS

An equivalent combination of education and experience may be considered.

EDUCATION

Requires a bachelor’s degree in materials management or relevant degree or 3 years of relevant experience.

EXPERIENCE

At least five years of experience in materials management, inventory control, purchasing, or a related field. Supervisory experience preferred. Healthcare experience is a plus.

SPECIAL REQUIREMENTS

Requires a valid Montana Driver’s License. Requires immunizations or proof of immunity to certain infectious diseases and a TB test. Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safely of any person. Subject to a criminal background check with fingerprinting.

Summary

REPRESENTATIVE EXAMPLES OF WORK

ESSENTIAL DUTIES

Supervises Materials Management Specialist, Medical Supply Specialist, and Purchasing Agent including training, scheduling, assigning work, evaluation and discipline of employees. Participates in hiring and termination decisions. Assigns projects and directs staff to ensure compliance and accuracy

Supervises and oversees the procurement, storage, and distribution of medical and office supplies, equipment, and other necessary goods for PHC and outside agencies.

Manages and trains materials management staff, providing guidance, evaluations, and professional development.

Develops and implements inventory control strategies, ensuring accuracy through audits, reconciliation of discrepancies, and minimization of waste and loss.

Leads purchasing functions, including managing bids, negotiating vendor contracts, and securing competitive pricing.

Oversees fixed asset management, ensuring proper documentation, tagging, and reconciliation of assets.

Ensures effective utilization and maintenance of PHC-owned vehicles by PHC employees, including reservations and compliance with vehicle policies.

Approves vendor payments, processes invoices, and oversees billing for supplies, postage, and motor pool usage.

Oversees the receipt, tracking, and timely distribution of incoming and outgoing mail, parcels, and packages.

Supervises the cleaning, sterilization, and minor maintenance of medical tools, exam beds, and equipment.

Manages the disposition of surplus property according to PHC policies.

Oversees the management, maintenance, and troubleshooting of company printers, ensuring supplies such as ink and paper are stocked and coordinating repairs as needed.

Ensures compliance with PHC Corporate Compliance Guidelines, HIPAA regulations, safety standards, and maintaining MSDS sheets and required policies.

OTHER DUTIES

Assist in the development of annual department budgets as directed by the Chief Financial Officer.

Performs other related duties as required or assigned.

SUPERVISION RECEIVED

Works under the direction of the PHC Chief Financial Officer.

SUPERVISION EXERCISED

Supervises Materials Management Specialist, Medical Supply Specialist, and Purchasing Agent staff, including scheduling, performance evaluations, and workflow management.

WORKING RELATIONSHIPS

Regular collaboration with PHC departments, external vendors, and outside agencies to ensure the efficient procurement and distribution of materials. Frequent interaction with PHC Finance Department. Works closely with patient-facing staff to ensure adequate supply levels for optimal patient care.

PHYSICAL/ENVIRONMENTAL DEMANDS

Requires alternating between sitting, standing, and walking, with regular lifting (up to 50 lbs.) and occasional maneuvering of up to 100 lbs. May involve exposure to biohazards, chemicals, and other potentially hazardous materials. Requires handling mail processing equipment, including conveyor belts and other moving parts. Work schedule may include evenings and weekends. This position is not eligible for remote work.