Procurement Assistant - ASC - Full-Time

Wilmington Health Pllc; Wilmington (NC); On-site; USD 32,000 - 52,000; Full time

Job summary

Wilmington Health is seeking a Materials Coordinator to assist with purchasing and inventory management for our Southeast North Carolina facilities. The role involves placing orders, matching packing slips to POs, and maintaining ENVI data to ensure accurate tracking and timely fulfillment.

The ideal candidate will have at least one year of retail/wholesale parts experience, a high school diploma, and the ability to lift up to 75 pounds.

Qualifications

• High school diploma or equivalent required.
• Organizational skills and ability to multi-task in a fast-paced environment.
• Ability to lift up to 75 pounds and stand/walk/sit for prolonged periods.
• Valid driver’s license with good record.
• Ability to read and comprehend instructions and information.
• One year of experience in a retail or wholesale parts department.
• Work indoors and outdoors in varying conditions.

Responsibilities

• Assist with purchasing functions and verify incoming/outgoing shipments.
• Place orders with vendors via phone, email, website or fax.
• Match packing slips with POs to verify orders and resolve issues.
• Maintain ENVI purchasing information.
• Facilitate returns for incorrect or damaged items.
• Notify manager of backorders/recalls.
• Reconcile discrepancies in invoice processing in ENVI.
• Reconcile sterile supply inventory and replenish as needed.
• Enter data for inventory tracking and ensure shelves are stocked.
• Adhere to company safety standards.
• Support Material and Inventory Manager and other projects as needed.

Skills

Organizational skills

Multi-tasking

Lift up to 75 pounds

Driver’s license

Reading comprehension

Retail/wholesale experience

Education

High school diploma

Tools

ENVI (Purchasing software)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

About Wilmington Health

Since 1971, Wilmington Health has been committed to the care and health of our community in Wilmington as well as all of Southeast North Carolina. Wilmington Health is structured as a multi-specialty medical practice with primary care providers integrated into the system. In this way, Wilmington Health is able to provide a comprehensive and coordinated approach to the care of all our patients. Wilmington Health is committed to using collaborative, evidence-based medicine in providing the highest quality of care to the patients we serve.

Purpose:

The Materials Coordinator provides assistance with various purchasing functions will assist the department by verifying all incoming and outgoing shipments.

• Reports to and assist the Material and Inventory Manager
• Place orders with vendors via phone, email, website or fax
• Match packing slips with PO’s to verify order fulfillment & resolve any issues
• Maintain ENVI (Purchasing software) information
• Facilitate returns for items that are ordered incorrectly or damaged in transit
• Notify department manager of backorders/recalls
• Reconcile freight/financial/receiving discrepancies in the invoice processing in ENVI
• Reconcile sterile supply inventory and replenish as needed
• Assist with other projects as needed
• Demonstrates behaviors consistent with the Company’s Vision, Mission, and Values in all interactions with customers, co-workers, and suppliers.
• Count, or measure items in incoming and outgoing shipments, verity information against invoices, orders and other records
• Keep all bins, aisles and storage areas clean and clearly labeled
• Unpack and examine incoming shipments, reject damaged items, record shortages, and correspond with shipper to rectify damages and shortages
• Enter necessary data into computer for accurate tracking and inventory management
• Make sure orders are tracked and shelves are stocked.
• Adheres to all company safety standards

Other Duties:

As assigned by the Material and Inventory Manager

Qualifications:

Required:

• A high school diploma or the equivalent
• Organizational skills
• Multi-tasking
• The ability to lift up to 75 pounds
• Driver’s License with good record.
• Ability to read and comprehend instructions and information
• One year of experience in a retail or wholesale parts department
• Ability to stand, walk and/or sit for prolonged periods
• Ability to work in various working conditions both indoors and outdoors, including but not limited to extreme heat and/or cold, and rain
• Ability to kneel, bend, and/or reach above the shoulders

Preferred:

• College courses in business management/supply management
• Surgical Tech experience

Rarely (Less than .5 hrs/day) Occasionally (0.6 – 2.5 hrs/day) Frequently (2.6 – 5.5 hrs/day) Continuously (5.6 – 8.0 hrs/day)

Physical Demand

Required?

Frequency

Standing

Frequently

Frequently

Walking

Frequently

Kneeling/Crouching

Frequently

Lifting

Frequently

Materials Coordinator Competencies

General

• Customer Service
• Professionalism/Integrity/Responsibility
• Teamwork/Process Focus
• Interpersonal Relationships/Communication
• Judgment/Decision Making/Problem Solving