Procurement Manager I

State of South Carolina; Richland (AL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

Health, dental, and life insurance

15 days annual leave (vacation)

15 days sick leave

13 paid holidays

Job summary

South Carolina Department of Juvenile Justice is seeking a Procurement Manager I to manage procurement functions, IFBs, RFPs, RFQs, and MOUs, ensuring compliance with the SC Consolidated Procurement Code.

The role coordinates with internal stakeholders and vendors to promote efficient procurement practices and supports the agency's mission to transform lives of SC youth.

Qualifications

• A bachelor's degree and experience in procurement and contracts.
• Knowledge of Consolidated Procurement Code and regulations.
• CPPB or NIGP-CPP certifications preferred.
• Strong analytical, interpersonal, and communication skills.
• Ability to work independently and in a team.

Responsibilities

• Oversee daily operation of Contracts Management System, including user support and reporting.
• Create and execute contract documents, MOUs/MOAs, and ensure regulatory compliance.
• Provide ongoing contract administration with end users, contractors, and stakeholders.
• Facilitate review and approval processes and resolve issues to ensure compliance.
• Process shopping carts into POs, solicitations, and contracts per procurement code.
• Collaborate with end-users to scope RFQs and IFBs as needed.
• Ensure market research is documented with proper justifications.
• Review terms to protect the agency from adverse terms.
• Advise program staff on purchasing methods and compliance.
• Maintain current vendor/product information and monitor market conditions.
• Monitor central contract inbox and process requests.

Skills

Analytical skills

Interpersonal skills

Research skills

Communications/presentation

Education

Bachelor's degree

Job description

Posting number: 192745

Department: Department of Juvenile Justice

Division: Business Services

Job classification: Procurement Manager I

Posting type: Open

Categories: Administration, Accounting and Finance

Summary

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

MISSION:
It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

JOB PURPOSE

The Procurement Manager I manages, coordinates, and executes procurement functions to ensure all procurement and contracting records are complete, accurate, and maintained in compliance with the Agency Procurement Manual, South Carolina Consolidated Procurement Code and Regulations, audit requirements, and applicable policies and procedures. This position oversees and facilitates a variety of procurement methods, including Invitations for Bid (IFB), Best Value Bids (BVB), Requests for Proposals (RFP), Requests for Information (RFI), Requests for Quotations (RFQ), Sole Source procurements, Emergency procurements, Memoranda of Understanding (MOUs), and other agreements. The position collaborates with internal stakeholders and external vendors to promote efficient, compliant, and strategic procurement practices. Through effective procurement administration and customer-focused service, this position supports the agency's mission by inspiring change and transforming lives.

JOB RESPONSIBILITIES

• Responsible for the daily operation of the Contracts Management System to include user interface support, training, troubleshooting, contract template configuration, system monitoring, and reporting.
• Responsible for the creation, development, and execution of contract documents, including MOUs, MOAs, and other contractual instruments, ensuring accuracy, completeness, and regulatory compliance.
• Provides ongoing contract administration by collaborating with end users, contractors, and internal stakeholders to ensure contractual obligations are met.
• Facilitates the review and approval process by engaging appropriate departments and stakeholders, while proactively resolving issues, clarifying requirements, and addressing misunderstandings to support effective contract compliance and execution.
• Processes shopping carts into purchase orders, solicitations, and contracts in accordance with the South Carolina Consolidated Procurement Code & Regulations.
• If shopping carts necessitate requests for quotes or solicitations, collaborates with agency end-users to formulate the scope of work.
• Ensures that market research is conducted and proper justifications are documented in the procurement file.
• Performs a comprehensive review of contractual terms and conditions to protect SCDJJ from agreeing to terms that may have adverse effects on the agency.
• Provides ongoing contract administration by collaborating with end users and contractors to ensure contractual obligations are met, while resolving issues, clarifying requirements, and addressing misunderstandings.
• Advises agency program area staff by assisting and providing guidance with purchasing methods, sources of supply, policies and procedures, and compliance with the SC Consolidated Procurement Code.
• Works with contractors and vendors to maintain current information on products and services, business standards and practices, and market conditions as required.
• Monitors the central contract email inbox and processes requests from agency end-users.
• Performs other related job duties as required by management.

STATE MINIMUM REQUIREMENTS

A bachelor's degree and experience in procurement and contracts.

ADDITIONAL REQUIREMENTS

• Knowledge of rules, regulations and provisions of the Consolidated Procurement Code.
• Knowledge of principles, practices and terminology of procurement.
• Knowledge of procurement management, inventory control and supply functions. CPPB or NIGP-CPP certifications preferred.
• Must have good analytical, interpersonal, research, and communications/presentation skills both verbally and in writing.
• Excellent organizational skills including time management and detailed work.
• Must be able to think abstractly, possess excellent verbal and written communication skills, as well as negotiation, problem-solving, organizational and quantitative skills.
• Must be able to effectively work with new and changing situations.
• Maintains familiarity with industry trends and improvements.
• Must be able to work independently as well as with part of a team.
• Must be able to interpret and analyze, evaluate and summarize complex procurements.
• Must be able to identify and analyze factors related to awarding contracts.
• This position performs job duties relating to the policies and procedures governing the procurement of goods and services.
• Must be able to lift and carry up to 30 lbs.
• Must be able to perform electronic filing, desk work and operate general office equipment.
• Must be able to sit or stand for prolonged or intermittent periods of time with limited scheduled breaks.
• Employee must be able to perform these tasks with or without reasonable accommodations.
• SCDJJ is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, national origin, sex, including pregnancy & childbirth (or related medical conditions), age or disability.
• This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided.

PREFERRED AGENCY REQUIREMENTS

A bachelor's degree in business management or a related field of study and four (4) years of full-time experience in purchasing and/or inventory control. *An equivalent combination of education and experience may be substituted to meet the agency minimum requirements. (i.e., 1 year of education = 1 year of related experience). Must have a valid SC Driver's License.

Supplemental information

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment. A resume may be attached to your application but not substituted for completing the work history section of the application.