Procurement Manager I

South Carolina Department of Juvenile Justice; Columbia (SC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PSLF Program

EAP

Health insurance

Dental insurance

Life insurance

Vacation leave

Sick leave

Paid holidays

Retirement plans

Deferred compensation

Job summary

South Carolina Department of Juvenile Justice seeks a Procurement Manager I to manage and coordinate procurement activities, ensuring records comply with the Agency Procurement Manual, SC Consolidated Procurement Code, and audit requirements.

The role involves handling IFB, RFP, RFI, RFQ, SOLE source, and MOUs while collaborating with vendors and internal stakeholders to promote compliant procurement practices.

Qualifications

• Bachelor's degree in procurement or related field and experience in procurement and contracts.
• Knowledge of the Consolidated Procurement Code and Regulations.
• Experience with procurement methods (IFB, RFP, RFI, RFQ, MOUs).

Responsibilities

• Oversee Contracts Management System operations: UI support, training, troubleshooting, and reporting.
• Prepare and execute contract documents including MOUs/MOAs with regulatory compliance.
• Provide ongoing contract administration with stakeholders and vendors to meet obligations.
• Guide purchasing methods, sources of supply, and policy compliance for agency staff.
• Collaborate with contractors to keep product/service info current and monitor market conditions.
• Process requests from end-users via central contract email and support end-to-end procurement.

Skills

Procurement management

Contract negotiation

Regulatory compliance

Analytical skills

Education

Bachelor's degree in procurement or related field

Job description

South Carolina Department of Juvenile Justice (DJJ)

the South Carolina Department of Juvenile Justice (DJJ).

Mission

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

Job Purpose

The Procurement Manager I manages, coordinates, and executes procurement functions to ensure all procurement and contracting records are complete, accurate, and maintained in compliance with the Agency Procurement Manual, South Carolina Consolidated Procurement Code and Regulations, audit requirements, and applicable policies and procedures. This position oversees and facilitates a variety of procurement methods, including Invitations for Bid (IFB), Best Value Bids (BVB), Requests for Proposals (RFP), Requests for Information (RFI), Requests for Quotations (RFQ), Sole Source procurements, Emergency procurements, Memoranda of Understanding (MOUs), and other agreements. The position collaborates with internal stakeholders and external vendors to promote efficient, compliant, and strategic procurement practices. Through effective procurement administration and customer-focused service, this position supports the agency's mission by inspiring change and transforming lives.

Job Responsibilities

• Responsible for the daily operation of the Contracts Management System to include user interface support, training, troubleshooting, contract template configuration, system monitoring, and reporting.
• Responsible for the creation, development, and execution of contract documents, including MOUs, MOAs, and other contractual instruments, ensuring accuracy, completeness, and regulatory compliance.
• Provides ongoing contract administration by collaborating with end users, contractors, and internal stakeholders to ensure contractual obligations are met.
• Facilitates the review and approval process by engaging appropriate departments and stakeholders, while proactively resolving issues, clarifying requirements, and addressing misunderstandings to support effective contract compliance and execution.
• Processes shopping carts into purchase orders, solicitations, and contracts in accordance with the South Carolina Consolidated Procurement Code & Regulations.
• If shopping carts necessitate requests for quotes or solicitations, collaborates with agency end-users to formulate the scope of work.
• Ensures that market research is conducted and proper justifications are documented in the procurement file.
• Performs a comprehensive review of contractual terms and conditions to protect SCDJJ from agreeing to terms that may have adverse effects on the agency.
• Advises agency program area staff by assisting and providing guidance with purchasing methods, sources of supply, policies and procedures, and compliance with the SC Consolidated Procurement Code.
• Works with contractors and vendors to maintain current information on products and services, business standards and practices, and market conditions as required.
• Monitors the central contract email inbox and processes requests from agency end-users.
• Performs other related job duties as required by management.

Requirements

• State Minimum Requirements: A bachelor's degree and experience in procurement and contracts.
• Knowledge of rules, regulations and provisions of the Consolidated Procurement Code.
• Knowledge of principles, practices and terminology of procurement.
• Knowledge of procurement management, inventory control and supply functions. CPPB or NIGP-CPP certifications preferred.
• Must have good analytical, interpersonal, research, and communications/presentation skills both verbally and in writing.
• Excellent organizational skills including time management and detailed work.
• Must be able to think abstractly, possess excellent verbal and written communication skills, as well as negotiation, problem-solving, organizational and quantitative skills.
• Must be able to effectively work with new and changing situations.
• Maintains familiarity with industry trends and improvements.
• Must be able to work independently as well as with part of a team.
• Must be able to interpret and analyze, evaluate and summarize complex procurements.
• Must be able to identify and analyze factors related to awarding contracts.
• Must be able to lift and carry up to 30 lbs.
• Must be able to perform electronic filing, desk work and operate general office equipment.
• Must be able to sit or stand for prolonged or intermittent periods of time with limited scheduled breaks.
• Employee must be able to perform these tasks with or without reasonable accommodations.

EEO/DEI Statement

SCDJJ is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, national origin, sex, including pregnancy & childbirth (or related medical conditions), age or disability.

Preferred Qualifications

• A bachelor's degree in business management or a related field of study and four (4) years of full-time experience in purchasing and/or inventory control. *An equivalent combination of education and experience may be substituted to meet the agency minimum requirements. (i.e., 1 year of education = 1 year of related experience). Must have a valid SC Driver's License.

Additional Comments

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave