Procurement Manager

sourcewell; United States; On-site; USD 99,000 - 124,000; Full time

Job summary

Sourcewell in the United States is seeking a Procurement Manager to supervise a procurement team, coordinate workload, coach staff, and implement departmental plans to sustain a compliant and scalable procurement service. The role combines leadership with hands-on contribution.

You will partner with leadership to align procurement activities with organizational values, manage performance reviews, and drive continuous improvement across solicitations, contracts, and supplier relations.

Responsibilities

• Supervise procurement team members and manage workload.
• Coordinate training, performance reviews, and scheduling.
• Ensure procurement service compliance and process improvements.

Job description

Position Title

Procurement Manager

Salary Range

Procurement Manager (Grade 16, Exempt). Annual salary range: $99,200 - $124,000. This range reflects the minimum to midpoint of the grade. Salary may exceed the midpoint and will commensurate with experience.

Job Description Summary

The Procurement Manager is responsible for providing supervision, direction, coaching, and support to designated procurement team members. Duties will include workload coordination, team member training, continuous improvement, and implementation of departmental plans. This position will ensure organizational values and language are actively embraced by designated procurement team members, and that these team members are also actively contributing to the implementation of departmental plans, continuous improvement, and all duties necessary to sustain a compliant and scalable procurement service. The position will also serve as an individual contributor to the procurement service.

Primary Duties and Responsibilities

1. Serves as a supervisor and coach to designated procurement team members
   Provides supervision of designated team members to include workload management and performance management.
   Responsible for reviewing and dispositioning time off requests, expense requests, and determination of work schedule adjustments.
   Responsible for leading the quarterly and annual performance assessments of designated team members
   Collaborates with the Deputy Chief Procurement Officert on departmental capability and capacity needs, individual team member performance improvement, individual team member career promotion opportunities, and other topics related to developing and sustaining a highly engaged team.
   Responsible for the directing the work of designated team members.
   Responsible for ensuring compliance through the procurement service.
   Frequent collaboration and communication with Procurement Manager on team progress, constraints, and future opportunities.
   Promotes and reinforces a culture of collaboration and trust.
2. Effective procurement service workload management
   Ensures effective collaborates in the development and implementation of best practices in the following contexts: solicitation forecasting, solicitations, pre-solicitation processes and meetings, Request for Proposals (RFPs), Invitations to Bid (IFBs), evaluation processes, contract awards, communications with prospective suppliers and participating entities, solicitation addendums, the evaluation committees, recommendation meeting with the Deputy Chief Procurement Officer and CPO, debrief calls with non-awarded suppliers, data management and documentation filing, and vendor compliance with contract terms.
   Ensures effective collaboration in developing solicitations, addressing supplier questions, issuing addenda, and opening solicitations for evaluation in the Sourcewell Procurement Portal
   Ensures effective pre-proposal conferences as part of the solicitation process to educate interested suppliers on Sourcewell, the requested products and services and the evaluation method used by the evaluation committee
   Facilitates and empowers procurement team members in leading internal procurements by conducting the following activities: scope and RFP/RFQ development with the requesting department personnel, posts the RFP/RFQ to the Sourcewell Procurement Portal, seeks input from requesting personnel during the Question and Answer period and creates and posts any addenda required, opens supplier responses in the Procurement Portal and assigns evaluation team members, facilitates the evaluation discussion, prepares and disseminates finalist/non-finalist notifications, schedules and facilitates finalist interviews, schedules and facilitates non-awarded supplier de-brief calls.
   Provides direct resource to the Deputy Chief Procurement Officer in monitoring solicitation and contract award processes of the Procurement Department
   Provides input regarding best practices and contract documentation and execution
   Provides guidance on the development and maintenance of an updated procurement standard operating procedures and standard work instructions
   Supervises the Proposal Evaluation Committee, at times leading, especially in situations where multiple Proposal Evaluation process are concurrently active
   Conducts research that is relevant to the more effective functioning of the department
   Works collaboratively with Procurement Manager to maintain an effective audit function, including auditing price files and general processes
3. Compliance within the Procurement Department a.
   Collaborates with the Deputy Chief Procurement Officer in administering the internal processes of the Procurement Department to include:
   Ensuring accuracy and validity of documents and records, ensuring completeness of paper and electronic files, ensuring timeliness of posting documents to website, ensuring effectiveness of data management relating to contracts and related documentation
   Develops sys