Senior Procurement Analyst

sourcewell; United States; On-site; USD 87,000 - 108,000; Full time

Job summary

Sourcewell is seeking a Senior Procurement Analyst to support and lead the Procurement Department, providing direction when the manager is unavailable and driving compliance across solicitation and contract award processes.

The role emphasizes applying sound judgment, innovative thinking, and best-practice procurement strategies to a broad range of activities, including committee leadership and documentation management.

Qualifications

• Experience leading procurement activities and teams.
• Knowledge of solicitation and contract award processes.
• Ability to develop and implement procurement best practices.

Responsibilities

• Collaborate with the Procurement Manager to implement procurement best practices across solicitations and contract awards.
• Lead and support Proposal Evaluation Committees and evaluation processes.
• Develop solicitations, addenda, and manage supplier questions in the Procurement Portal.
• Provide mentorship and training to procurement staff.
• Ensure documentation accuracy and contract compliance.
• Post RFP/RFQ to the Procurement Portal and coordinate award recommendations.

Job description

Position Title:

Senior Procurement Analyst

Salary Range:

Senior Procurement Analyst (Grade 15, Exempt). Annual salary range: $86,560 - $108,200. This range reflects the minimum to midpoint of the grade. Salary may exceed the midpoint and will commensurate with experience.

Job Description Summary:

This position directly assists the Procurement Manager in leading the Procurement Department, effectively providing work team direction during brief intervals where department manager is unavailable or otherwise necessarily focused. This position will assume substantial empowerment from the Procurement Manager to lead and ensure compliance in the solicitation and contract award process and in all associated documentation and data management processes. This position will be regularly empowered to lead Proposal Evaluation Committees.

The Senior Procurement Analyst serves as a highly experienced procurement resource, applying sound judgment, creativity, and innovative thinking to a broad and diverse range of procurement activities. This position is expected to approach complex, unique, or evolving procurement needs with an open mind; evaluate issues from multiple perspectives; and develop practical, compliant, and effective procurement strategies rather than relying solely on established or historical approaches.

Primary Duties and Responsibilities

Required Functions

• Collaborates with the Procurement Manager to develop and effectively implement public procurement best practices throughout Sourcewell in the following contexts: solicitations, pre-solicitation processes and meetings, Request for Proposals (RFPs), Invitations for Bid (IFBs), evaluation processes, contract awards, communications with prospective suppliers and members, contract documentation, price and product changes and approvals, data management and documentation filing, and supplier compliance with contract terms. Provides input to the Procurement Manager regarding best practices in all phases of internal and external operations of the Procurement Department.
• Guides Procurement Analysts to regularly collaborate with Sourcewell's Category Development Administrators and Supplier Development Administrators in order to continuously improve processes critical to the quality of contracts used cooperatively by Sourcewell and its members.
• Guides Procurement Analysts on internal processes of the department: Ensures the accuracy and validity of documents and records. Helps develop systems-based processes to ensure contract compliance at all levels. Analyzes, identifies, and implements ways to better execute the Procurement Department's responsibilities. Responds to inquiries related to Procurement Department processes from participating entities, suppliers, and other interested parties in an efficient and effective manner. Works closely with Procurement Department team members to continuously improve the overall functioning of the department. Actively seeks out and contributes content to industry conferences and ongoing training to maintain relevant certifications. obtain information for improving the Procurement Department and demonstrate procurement acumen.
• Develops and conducts internal and external training to educate members and suppliers on complex topics related to Sourcewell's solicitation and audit processes. Provides mentorship to other Procurement team members.
• Leads the solicitation development process, pre-proposal process, and Proposal Evaluation Committee(s). Conducts pre-proposal conferences as part of the solicitation process to educate interested suppliers on Sourcewell, the requested products and services and the evaluation method used by the evaluation committee.
• Builds solicitations, addresses supplier questions, issue addendums and open solicitations for evaluation in the Sourcewell Procurement Portal.
• Leads and facilitates internal procurements by conducting the following activities: Defines scope and RFP/RFQ development with the requesting department personnel. Posts the RFP/RFQ to the Sourcewell Procurement Portal. Seeks input from requesting personnel during the Question and Answer period and creates and posts any addenda required. Opens supplier responses in the Procurement Portal and assigns evaluation committee team members. Leads Proposal Evaluation Committees in determining final recommendations of award or non-award. Conducts award recommendation meetings with the Sourcewell Chief Procurement Officer. Works with the Procurement Manager to lead supplier debrief calls by scheduling the debrief, preparing summaries detailing the strengths and opportunities for improvement, and facilitating the debrief with the suppliers. Provides direct resource to the Procurement Manager in monitoring solicitation and contract award processes of the Procurement Department. Ensures completion of critical, time-sensitive elements of the procurement process.
• Responsible for the solicitation advertisement process for categories to b