Procurement Specialist

AssistRx; Iowa (LA); On-site; USD 71,000 - 89,000; Full time

Job summary

AssistRx is seeking a Procurement Specialist in the United States to ensure cost-effective, timely purchasing and strong vendor governance across departments.

You will manage sourcing, RFPs, contracts, and renewal planning, build long-term supplier relationships, and analyze spend trends to optimize procurement costs.

The role requires 2–5 years of procurement experience, solid contract knowledge, and excellent communication to collaborate with cross-functional teams.

Qualifications

• Bachelor’s degree in supply chain management, logistics, or business administration or certification a plus.
• 2-5 years’ experience in procurement, purchasing, or supply chain management.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Demonstrated skill in dealing with vendors and external suppliers while maintaining good business relationships throughout negotiations.
• Strong interpersonal skills to build relationships with suppliers and internal teams.
• Ability to initiate and facilitate communication, reach agreement on deliverables and timelines, mediate through obstacles, and negotiate toward win/win outcomes.
• Displayed ability to work comfortably with all levels of the organization.
• Strong analytic and quantitative skills to evaluate and compare bids and make recommendations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail oriented.

Responsibilities

• Manage the purchasing process from selecting suppliers to providing guidance on sourcing and procurement processes.
• Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods and services.
• Promote a culture of long-term saving on procurement costs.
• Collaborating with IT, create documentation around evaluation, integration, and governance following IT best practices for application adoption, license provisioning, security, privacy, and user on- and off- boarding.
• Develop and track action plans for upcoming renewal dates.
• Assist stakeholders with identifying tools to increase business effectiveness.
• Build and manage the selection of preferred vendors and document the selection process for those vendors.
• Sourcing, negotiating, and engaging reliable suppliers and vendors to secure advantageous terms.
• Request for Proposals (RFPs) and contracts.
• Evaluates and analyzes purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and suppliers.
• Coordinate payment, delivery, scheduling, and organization of purchases, and place orders to ensure ongoing supply, if needed.
• Performing risk assessments on potential contracts and agreements.
• Performs other related duties as assigned by management.

Skills

Procurement

Vendor Negotiations

Contract Management

Sourcing

Relationship Management

Education

Bachelor’s degree in supply chain management or related

Tools

Microsoft Office

ERP systems

Job description

Overview

The Procurement Specialist ensures products and services are purchased in a cost-effective and timely manner leveraging best practices and providing exceptional customer service. Partners with departments across the organization to manage sourcing, vendor negotiations, and terms.

Responsibilities

• Manage the purchasing process from selecting suppliers to providing guidance on sourcing and procurement processes.
• Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods and services
• Promote a culture of long-term saving on procurement costs.
• Collaborating with IT, create documentation around evaluation, integration, and governance following IT best practices for application adoption, license provisioning, security, privacy, and user on- and off-boarding.
• Develop and track action plans for upcoming renewal dates.
• Assist stakeholders with identifying tools to increase business effectiveness.
• Build and manage the selection of preferred vendors and document the selection process for those vendors
• Sourcing, negotiating, and engaging reliable suppliers and vendors to secure advantageous terms
• Request for Proposals (RFPs) and contracts
• Evaluates and analyzes purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and suppliers.
• Coordinate payment, delivery, scheduling, and organization of purchases, and place orders to ensure ongoing supply, if needed
• Performing risk assessments on potential contracts and agreements.
• Performs other related duties as assigned by management.

Qualifications

• Bachelor’s degree in supply chain management, logistics, or business administration or certification a plus
• 2-5 years’ experience in procurement, purchasing, or supply chain management
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Demonstrated skill in dealing with vendors and external suppliers while maintaining good business relationships throughout negotiations.
• Strong interpersonal skills to build relationships with suppliers and internal teams.
• Ability to initiate and facilitate communication, reach agreement on deliverables and timelines, mediate through obstacles, and negotiate toward win/win outcomes.
• Displayed ability to work comfortably with all levels of the organization.
• Strong analytic and quantitative skills to evaluate and compare bids and make recommendations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail oriented.

Pay Range USD $71,400.19 - USD $89,250.24 /Yr.