Procurement Specialist

RXinsider LTD.; DeWitt (IA); On-site; USD 71,000 - 89,000; Full time

Job summary

RXinsider LTD. is seeking a Procurement Specialist to ensure cost-effective, timely purchasing and exceptional service. You will partner with departments to manage sourcing, vendor negotiations, and contract terms across the organization.

Responsibilities include managing POs, RFPs, and supplier relationships, while tracking renewals and driving savings. Collaboration with IT on governance, security, and onboarding processes is expected, with strong emphasis on data-driven bid evaluation.

Qualifications

• Bachelor's degree and 2-5 years in procurement, purchasing, or supply chain management.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Demonstrated skill in dealing with vendors and external suppliers while maintaining good business relationships.
• Strong interpersonal skills to build relationships with suppliers and internal teams.
• Ability to initiate and facilitate communication, reach agreement on deliverables and timelines, and negotiate toward win/win outcomes.
• Displayed ability to work with all levels of the organization.
• Strong analytic and quantitative skills to evaluate and compare bids and make recommendations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail oriented.

Responsibilities

• Manage the purchasing process from selecting suppliers to providing guidance on sourcing and procurement processes.
• Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods and services.
• Promote a culture of long-term saving on procurement costs.
• Collaborate with IT to create documentation around evaluation, integration, and governance for application adoption, license provisioning, security, privacy, and user on- and off-boarding.
• Develop and track action plans for upcoming renewal dates.
• Assist stakeholders with identifying tools to increase business effectiveness.
• Build and manage the selection of preferred vendors and document the selection process for those vendors.
• Source, negotiate, and engage reliable suppliers to secure advantageous terms.
• Request for Proposals (RFPs) and contracts.
• Evaluate purchasing trends and price trends to forecast demand and minimize costs.
• Review existing contracts to ensure ongoing feasibility.
• Build and maintain long-term relationships with vendors and suppliers.
• Coordinate payment, delivery, scheduling, and organization of purchases; place orders to ensure ongoing supply.
• Perform risk assessments on potential contracts and agreements.

Skills

Interpersonal skills

Analytical skills

Time management

Detail oriented

Multi-tasking

Vendor negotiations

Education

Bachelor’s degree in supply chain management, logistics, or business administration or certification a plus

Tools

Microsoft Office Suite

Job description

Overview

The Procurement Specialist ensures products and services are purchased in a cost-effective and timely manner leveraging best practices and providing exceptional customer service. Partners with departments across the organization to manage sourcing, vendor negotiations, and terms.

Responsibilities

• Manage the purchasing process from selecting suppliers to providing guidance on sourcing and procurement processes.


• Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods and services


• Promote a culture of long-term saving on procurement costs.


• Collaborating with IT, create documentation around evaluation, integration, and governance following IT best practices for application adoption, license provisioning, security, privacy, and user on- and off-boarding.


• Develop and track action plans for upcoming renewal dates.


• Assist stakeholders with identifying tools to increase business effectiveness.


• Build and manage the selection of preferred vendors and document the selection process for those vendors


• Sourcing, negotiating, and engaging reliable suppliers and vendors to secure advantageous terms


• Request for Proposals (RFPs) and contracts


• Evaluates and analyzes purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.


• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.


• Building and maintaining long-term relationships with vendors and suppliers.


• Coordinate payment, delivery, scheduling, and organization of purchases, and place orders to ensure ongoing supply, if needed Performing risk assessments on potential contracts and agreements.


• Performs other related duties as assigned by management.

Qualifications

• Bachelor’s degree in supply chain management, logistics, or business administration or certification a plus


• 2-5 years’ experience in procurement, purchasing, or supply chain management


• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.


• Demonstrated skill in dealing with vendors and external suppliers while maintaining good business relationships throughout negotiations.


• Strong interpersonal skills to build relationships with suppliers and internal teams.


• Ability to initiate and facilitate communication, reach agreement on deliverables and timelines, mediate through obstacles, and negotiate toward win/win outcomes.


• Displayed ability to work comfortably with all levels of the organization.


• Strong analytic and quantitative skills to evaluate and compare bids and make recommendations.


• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).


• Multi-tasking and time-management skills, with the ability to prioritize tasks.


• Highly organized and detail oriented.

Pay Range

USD $71,400.19 - USD $89,250.24 /Yr.