Procurement & Logistics Coordinator

PromptCare, Inc.; Lenexa, Northern (KS, KY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, and Vis

401(k) Plan with Company Match

Generous PTO (Vacation, Sick, Personal

Life Insurance

Employee Assistance Program

Disability Insurance

FSA and HSA

Commuter Spending Programs

Volunteer Opportunities

Employee Referral Bonuses

Exclusive discounts

Job summary

PromptCare, Inc. seeks a Procurement & Logistics Coordinator to oversee inbound/outbound shipments, inventory, and warehouse operations. You'll support data analytics, formulary adherence, and vendor contracts across pharmacy locations.

The role requires strong organizational skills, data analysis ability, and experience with ERP and supply chain software. Travel up to 10% is possible; formal pharmacy tech training is preferred.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree in business, finance, accounting, MIS, or supply chain preferred.
• Pharmacy Technician training preferred.
• Must be able to travel up to 10%.
• Proficiency in data analysis and MS Office preferred.

Responsibilities

• Strategic Partnerships & Business Development: participates in RFPs and represents Infusion Services at forums and conferences.
• Compliance & Contract Management: assesses compliance with rebate contracts and purchasing policies; reviews PO and daily reports for formulary compliance; supports policy documentation.
• Procurement & Inventory Management: manages medical supply inventory, including ordering, receiving, and cost verification; coordinates with Pharmacy and Nursing to ensure stock levels.
• Data Analysis & Reporting: develops reports for drug trends, rebates, and formulary changes; supports procurement analytics and finance alignment.
• Operations & Logistics: assists with warehouse organization, deliveries, and fleet coordination; manages promotional material logistics and safety compliance.
• Field Support & Vendor Relations: provides purchasing and sourcing support to field locations; acts as liaison for vendor issue resolution.

Skills

Organizational skills

Time management

Data analysis

Variance reporting

Problem solving

MS Office

ERP systems

Supply chain software

Confidential data handling

Communication skills

Vendor relations

Education

High school diploma

Associate's degree

Pharmacy Technician training

Tools

CPR+

Formulary management software

Job description

Description

PromptCare is seeking a Procurement & Logistics Coordinator to join our team. As a P&L Coordinator, you will be responsible for coordinating all inbound and outbound shipments, managing medication and medical supply inventory, and overseeing warehouse operations, company fleet, and facilities. Supports data analytics and formulary implementation across pharmacy locations, ensuring cost-effective purchasing aligned with the company’s formulary and vendor agreements. Maintains accurate product and pricing data in CPR+ and ensures compliance with GPO, manufacturer, and distributor contracts.

To learn more about our company, please visit us at PromptCare In-home Respiratory and Infusion

Job Type:

Full-Time, Exempt, 40 hours per week, Monday-Friday

Location:

Lenexa, KS

Requirements

Qualifications

• High school diploma required, or equivalent experience in lieu of formal education.
• Associate’s degree in business, finance, accounting, MIS, Supply Chain - preferred.
• Pharmacy Technician training – preferred.

Skills & Competencies

• Strong organizational, time management, and multitasking abilities.
• Proficient in data analysis, variance reporting, and problem-solving.
• Skilled in Microsoft Office, ERP systems, and supply chain software.
• Ability to manage confidential information with discretion.

Communication & Collaboration

• Excellent interpersonal and communication skills.
• Ability to work effectively across all levels of the organization and with external partners.

Analytical & Technical Abilities

• Capable of interpreting clinical and operational data.
• Able to perform pharmaceutical calculations and prepare budgets or projections.
• Strong attention to detail and accuracy.

Other Requirements

• Ability to work independently with minimal supervision.
• Willingness to travel up to 10%.

Job Responsibilities, included but not limited to:

1. Strategic Partnerships & Business Development
   • Participates in RFPs and business development initiatives.
   • Represents Infusion Services at forums and conferences.
2. Compliance & Contract Management
   • Assesses compliance with rebate contracts and purchasing policies.
   • Reviews purchase orders and daily reports for formulary compliance.
   • Supports policy and procedure documentation.
3. Procurement & Inventory Management
   • Manages medical supply inventory, including ordering, receiving, and cost verification.
   • Coordinates with Pharmacy and Nursing to ensure adequate stock levels.
   • Monitors vendor pricing and identifies cost‑saving opportunities.
   • Maintains and updates CPR+ and formulary records daily.
4. Data Analysis & Reporting
   • Develops reports and spreadsheets for drug trends, rebates, and formulary changes.
   • Supports procurement analytics and financial alignment with invoice processes.
5. Operations & Logistics
   • Assists with warehouse organization, deliveries, and fleet vehicle coordination.
   • Manages promotional material logistics and supports facility safety compliance.
6. Field Support & Vendor Relations
   • Provides purchasing and sourcing support to field locations.
   • Acts as a liaison for vendor issue resolution.

Physical Demands

The physical demands outlined here are indicative of those necessary for an employee to effectively perform the essential functions of this role. While carrying out the duties of this position, the employee is regularly required to communicate verbally and listen attentively. The role frequently involves walking and reaching with hands and arms. It also necessitates the ability to lift files, open filing cabinets, and bend or stand as needed. Additionally, this position occasionally requires lifting office products and supplies weighing 25-50 pounds.

Benefits & Perks:

• Comprehensive Medical, Dental, and Vision Package
• 401(k) Plan with Company Match
• Generous PTO: Vacation, Sick Time, Personal Days, and Paid Holidays
• Life Insurance: Standard coverage with optional enhancements
• Employee Assistance Program: Free counseling and coaching sessions
• Emotional Well‑being and Work‑Life Balance Resources
• Short & Long-Term Disability: Company‑paid with optional supplements
• Accidental Death and Dismemberment Insurance
• FSA and HSA: Manage healthcare expenses
• Commuter Spending Programs
• Volunteer and Engagement Opportunities
• Employee Referral Bonuses
• Exclusive Discounts on entertainment, travel and various other supplemental and cellphone plans

Equal Employment Opportunity

The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.