Procurement & Inventory Support Associate

eBatiz Associates Inc; New York (NY); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Dress down Fridays

Discount on gym membership

Tuition reduction rate on continuing教育

Annual holiday party

Annual staff picnic

Medical/ Dental/ 403(B)

Transit discount for parking and MTA

Job summary

VIP Community Services is seeking a Procurement Clerk to support purchasing and inventory, processing orders, and maintaining supplier records. The role includes assisting with receiving shipments and distributing inventory, with occasional visits to program or storage sites to verify needs and ensure accuracy.

Responsibilities cover PO processing, vendor communication, order tracking, and coordination with warehouse, inventory, and finance teams, all while following company policies.

Qualifications

• High school diploma or equivalent.
• Basic understanding of procurement, inventory, or supply chain processes.
• Proficiency in Microsoft Office (especially Excel).
• Experience with ERP, inventory, or purchasing systems is a plus.
• Strong organizational and record-keeping skills.
• Ability to lift and move standard office or supply items when assisting with receiving.

Responsibilities

• Prepare and process purchase orders, requisitions, and invoices.
• Maintain accurate records of purchases, pricing, and supplier information.
• Communicate with vendors to obtain quotes, confirm orders, and resolve discrepancies.
• Track order status and delivery schedules to ensure timely receipt of goods.
• Assist with receiving deliveries by verifying shipments against purchase orders.
• Inspect incoming items for accuracy, damage, or shortages and report issues.
• Help organize, label, and distribute inventory to appropriate departments.
• Visit nearby sites as needed to help verify inventory and supply needs.
• Coordinate with warehouse, inventory, and finance teams on received goods and billing.
• Maintain procurement and inventory tracking logs and reports.
• Ensure procurement and inventory handling follow company policies and procedures.

Skills

Procurement basics

Organizational skills

Record-keeping

Physical lifting

Education

High school diploma or equivalent

Tools

Microsoft Excel

ERP / Purchasing systems

Job description

VIP Community Services is seeking a Procurement Clerk to support purchasing and inventory, processing orders, and maintaining supplier records. The role includes assisting with receiving shipments and distributing inventory, with occasional visits to program or storage sites to verify needs and ensure accuracy.

Responsibilities cover PO processing, vendor communication, order tracking, and coordination with warehouse, inventory, and finance teams, all while following company policies.