Procurement & Finance Administrative Specialist

Smithsonian Institution; Washington (District of Columbia); Presencial; USD 48.000 - 60.000; Jornada completa

Descripción de la vacante

The Smithsonian Institution in Washington, D.C. is seeking an Administrative Assistant to provide essential financial, procurement and clerical support. Responsibilities include managing procurements, travel authorizations, staff guidance, and preparing internal reports.

A candidate with one year of specialized Federal experience at GS-7 or higher is required. Qualified applicants may have a relevant Master’s degree or two years of graduate education.

Formación

• One year of specialized experience equivalent to at least the GS-07 level in the Federal Service.
• Specialized experience includes: standard office and administrative support duties, creating purchase orders, serving as a Purchase Card (PCard) holder, handling time and attendance, travel arrangements, and other clerical functions, managing calendars for supervisors and managers, and assisting with gathering information from systems or reports to prepare internal reports.

Responsabilidades

• Order goods and services using the agency’s procurement system.
• Provide staff guidance around procurement regulations and procedures.
• Prepare and track forms for billing, receiving, disbursing, and transferring funds.
• Follow up on transactions to ensure completion.
• Prepare or review travel authorizations/vouchers in the travel system.
• Prepare or review outgoing correspondence for grammar and correctness.

Conocimientos

Office administration

Calendar management

Travel arrangements

Documentation & reporting

Procurement knowledge

Billing/financial forms

Educación

Master's degree or graduate education

2 years higher level graduate education

LL.B. or J.D. (related)

Herramientas

Procurement system

Travel system

Descripción del empleo

The Smithsonian Institution in Washington, D.C. is seeking an Administrative Assistant to provide essential financial, procurement and clerical support. Responsibilities include managing procurements, travel authorizations, staff guidance, and preparing internal reports.

A candidate with one year of specialized Federal experience at GS-7 or higher is required. Qualified applicants may have a relevant Master’s degree or two years of graduate education.