Procurement & Financial Coordinator

Boys & Girls Clubs of Puerto Rico

San Juan, Northern (PR, KY)

Hybrid

USD 42,000 - 60,000

Full time

14 days+

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Job summary

Boys & Girls Clubs of Puerto Rico seeks a Purchasing Officer (Head Start) in San Juan, PR, to manage program-area purchasing, requisitions, and supplier invoices within the workflow system. This role requires GAAP-based financials, and experience with MIP and reporting tools, with travel up to 10% and a valid driver’s license.

The position emphasizes accuracy, regulatory compliance, and collaboration with program directors to ensure timely payments and inventory control.

Qualifications

Bachelor’s degree in accounting, finance, office systems, or related field.
At least 1 year of experience in a similar position.
Produce GAAP basis financials via financial software.
Experience with MIP or similar software and report generation preferred.
Physical exam and background checks are required.
Travel up to 10% of the time for work-related meetings and functions.
Must have a valid driver’s license and reliable transportation.
Head Start experience preferred.

Responsibilities

Attend all the purchasing needs of all program areas, ensuring timely follow-up on quotations.
Review and approve purchase requisitions within the workflow system, forwarding them to the Operations Manager for necessary authorization.
Prepares and manages purchase orders, set obligations and expense reports accurately and efficiently.
Maintain efficient communications with program suppliers and contractors.
Receive, verify, and process invoices from suppliers in a timely manner.
Reconcile and process purchase invoices in accordance with organization policies and procedures.
Register invoices into the workflow system for further processing and with its proper documentation.
Accurately input invoice details into the system.
Address and respond to purchasing requests from program directors and managers.
Ensure the reconciliation of invoices is performed correctly and in a timely manner.
Enter payment documentation into the SharePoint or storage platform.
Operate accounting software on computers to record, store, analyze, and generate financial documents.
Verify the accuracy of figures, postings, and documents for correct entry, mathematical precision, and proper code assignment.
Ensure compliance with federal, state, and organizational policies, procedures, and regulatory requirements.
Perform financial calculations, including amounts due, interest charges, balances, discounts, equity, and principal.
Execute general office duties, including filing, answering calls, and handling routine correspondence.
Classify, record, and summarize financial and numerical data for accurate financial record‑keeping using journals, ledgers, or computer systems.
Perform debits, credits, and account totals using specialized accounting software, spreadsheets, and databases.
Match order forms with corresponding invoices and record relevant information.
Compile budget data and documents based on estimated revenues, expenses, and previous budgets.
Calculate, prepare, and issue bills, invoices, account statements, and other financial statements in accordance with established procedures.
Compile and generate statistical, financial, accounting, and auditing reports pertaining to cash receipts, expenditures, accounts payable and receivable, and profit and loss statements.
Maintain and update accurate inventory records to ensure stock levels are accurately tracked.