Procurement & Finance Coordinator - In-Office

State of Connecticut - DOT Bureau of Administration; Rocky Hill (CT); In loco; USD 52.000 - 77.000; Tempo pieno

Vantaggi offerti da questo lavoro

Professional growth and development

Healthy work/life balance

Descrizione del lavoro

The State of Connecticut Department of Transportation in Rocky Hill is seeking a Fiscal Administrative Assistant to join the Inventory Procurement Unit within the Office of Inventory Management and Bureau of Finance & Administration. The role focuses on requisitions, contract quotes, and PO management.

You will collaborate with Stores Operations, Accounts Payable, and vendors, ensuring timely deliveries and accurate billing while supporting purchasing strategies and market trend tracking.

Competenze

• Four (4) years of experience in complex clerical work in fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
• College training may be substituted for the General Experience (15 semester hours equalling one-half year of experience to a maximum of two years).
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

Mansioni

• Create e-Pro Requisitions for inventoried commodities.
• Research contracts, obtain formal written price quotes from vendors, create e-Pro Requisitions, manually entering description, cm# (if applicable), unit price and quantity and attach quote and comments, as needed.
• Perform a monthly review of all Materials Management open Purchase Orders (POs).
• Ensure commodities are received in a timely manner; reduce commitment amounts when possible.
• Track all Materials Management POs until they are completed and closed.
• Act as liaison between Stores Operations, Accounts Payable, and Vendors to resolve PO/change order issues, receiving, pricing and contract discrepancies on purchase orders.
• Research, review, and resolve billing issues; apply discounts to purchase orders/receipts in accordance with contract specifications and invoicing.
• Meet with contract vendors on issues involving vendor performance, contract language, price changes, and new products.

Conoscenze

Interpersonal skills

Oral and written communication

Arithmetic computations

Audit financial documents

Statutes and regulations knowledge

EDP systems for financial management

Formazione

High school diploma or GED

Strumenti

Peoplesoft Core-CT

Microsoft Office Suite (Teams, Outlook, Excel, Word)

Descrizione del lavoro

The State of Connecticut Department of Transportation in Rocky Hill is seeking a Fiscal Administrative Assistant to join the Inventory Procurement Unit within the Office of Inventory Management and Bureau of Finance & Administration. The role focuses on requisitions, contract quotes, and PO management.

You will collaborate with Stores Operations, Accounts Payable, and vendors, ensuring timely deliveries and accurate billing while supporting purchasing strategies and market trend tracking.