Procurement Expeditor

CorePhase, LLC; Hubbard (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

CorePhase, LLC in Hubbard, Texas is seeking a Procurement Expeditor responsible for ensuring timely delivery of project materials and equipment. The role involves working with vendors and various teams, managing purchase orders, and mitigating risks to project schedules. The ideal candidate will have over 5 years of experience in procurement, particularly in data center construction projects. Strong communication and vendor management skills are essential, alongside proficiency in project tracking tools like Procore and Excel.

Qualifications

• 5+ years of experience in procurement or supply chain roles.
• Experience with long-lead equipment and critical-path supply chain management.
• Field or fabrication shop experience is a strong plus.

Responsibilities

• Expedite purchase orders ensuring alignment with project schedules.
• Act as primary interface between vendors, procurement, and engineering.
• Maintain expediting logs and identify potential delays early.
• Track vendor submittals and ensure timely approval of documentation.

Skills

Strong communication skills

Vendor management

Organizational skills

Problem-solving

Proficiency in Procore

Proficiency in Excel

Familiarity with Oracle

Familiarity with SAP

Job description

Procurement Expeditor

CorePhase, LLC – Hubbard, Texas, United States – Facilities

About this position

Position Summary

The Procurement Expediter is responsible for ensuring the timely delivery of all project materials, equipment, and vendor data required to support fast‑track projects. This role works closely with procurement, engineering, construction, and vendors to proactively manage purchase orders, monitor fabrication progress, and eliminate risks to schedule. The Expediter plays a critical role in maintaining project timelines by driving accountability across the supply chain from order placement through delivery to site.

Key Responsibilities

• Procurement & Expediting Execution – Expedite purchase orders from issuance through delivery, ensuring alignment with project schedule milestones; track and report status of materials, equipment, and critical long‑lead items (LLIs); proactively engage vendors to confirm fabrication progress, identify risks, and implement recovery plans; ensure supplier compliance with contractual delivery dates and documentation requirements.
• Vendor & Supply Chain Coordination – Act as primary interface between vendors, procurement, engineering, and construction teams; conduct regular vendor follow‑ups (calls, emails, site visits as required) to verify production status; review vendor schedules, fabrication plans, and progress reports for accuracy and feasibility; coordinate inspections, testing, and release for shipment.
• Data Center / Critical Equipment Focus – Expedite mission‑critical equipment such as switchgear, transformers, UPS systems, generators; mechanical equipment (chillers, CRAH/CRAC units, cooling systems); modular/skidded systems and prefabricated assemblies; understand sequencing and interdependencies of equipment required for commissioning and energization.
• Schedule & Risk Management – Maintain expediting logs and dashboards for all active purchase orders; identify potential delays early and elevate risks with mitigation strategies; support project controls and scheduling teams with accurate delivery forecasts; align material delivery with construction sequencing and site readiness.
• Documentation & Reporting – Track vendor submittals, drawings, and documentation required for engineering and construction; ensure timely submission and approval of vendor data to avoid downstream delays; provide weekly expediting reports highlighting status, risks, and recovery actions; maintain accurate records in procurement and project management systems.

Qualifications

Experience

5+ years of experience in procurement, expediting, or supply chain roles within data center construction and industrial EPC projects; experience with long‑lead equipment and critical‑path supply chain management; field or fabrication shop experience is a strong plus.

Technical Knowledge

Understanding of project lifecycle (ex EPC = engineering → procurement → construction → commissioning); familiarity with fabrication processes, vendor manufacturing timelines, and logistics; ability to read and interpret schedules, purchase orders, and basic technical documentation.

Skills

Strong communication and vendor management skills; highly organized with ability to manage multiple priorities in fast‑paced environments; proactive problem solver with a strong sense of urgency and accountability; proficient in Procore, Excel, and other project‑tracking tools (e.g., Oracle, SAP, or similar systems).

Key Competencies

• Schedule‑driven mindset with focus on critical‑path delivery.
• Attention to detail and follow‑through.
• Ability to influence vendors without direct authority.
• Strong coordination across engineering, procurement, and construction teams.
• Adaptability in high‑growth, fast‑track project environments.