Procurement & Events Coordinator — Research Center Operations

University of Texas; Utah; On-site; USD 50,000 - 61,000; Full time

Job summary

The University of Texas at Austin’s Cockrell School seeks a Procurement and Events Coordinator for the Wireless Networking and Communications Group. The role provides purchasing, procurement, equipment, inventory and event support for a multi‑million‑dollar research center.

Responsibilities include managing bids, contracts, travel, and on‑site event coordination while ensuring compliance and fiscal accuracy. Strong communication and organization are essential.

Qualifications

• Bachelor’s degree required; related field preferred.
• At least 3 years in purchasing/procurement, event coordination or related operations.
• Experience with event logistics and vendor relations.
• Ability to follow policies and regulations.
• Strong communication, organization and problem-solving skills.

Responsibilities

• Coordinate center purchasing: requests, bids, orders, pre-purchase reviews and documentation.
• Engage with stakeholders; provide problem-solving and resources as needed.
• Plan and coordinate major center events, meetings and workshops; vendor relations and on-site support.
• Administer procurement card program; maintain financial records and resolve issues.
• Manage contracts and center expenditures including entertainment and equipment costs.
• Monitor financial activity for accuracy and compliance.
• Administer inventory control and property management for center assets.
• Handle research equipment lifecycle: shipping, receiving, maintenance, disposal.
• Develop event communications: newsletters, agendas, invitations and assets.
• Collaborate cross-functionally to improve processes and documentation.

Skills

Procurement

Event coordination

Vendor relations

Communication

Organization

Problem solving

Education

Bachelor’s degree in a relevant or related field

Tools

DEFINE

FRMS

UT Market

PointPlus

Workday

Job description

The University of Texas at Austin’s Cockrell School seeks a Procurement and Events Coordinator for the Wireless Networking and Communications Group. The role provides purchasing, procurement, equipment, inventory and event support for a multi‑million‑dollar research center.

Responsibilities include managing bids, contracts, travel, and on‑site event coordination while ensuring compliance and fiscal accuracy. Strong communication and organization are essential.