Procurement & Admin Specialist

University of Texas at Austin; Austin (TX); On-site; USD 48,000 - 60,000; Full time

Job summary

The University of Texas at Austin's Department of Integrative Biology is seeking a Procurement Officer to provide responsible, complex administrative support with purchasing for a large research department on UT's main campus in Austin.

The position handles procurement duties, creates purchase orders (PBO, PB3, PB4), manages UT Market orders through FRMS, and serves as a liaison with vendors, with potential evening/weekend hours during peak periods.

Qualifications

• High school diploma or GED required with 2+ years of experience.
• Strong customer service, written and oral communication skills.
• Ability to work collaboratively in a team and independently with limited supervision.
• Experience with MS 365 and university financial applications.

Responsibilities

• Procure goods and services for the Department of Integrative Biology; create PO documents (PBO, PB3, PB4).
• Process UT Market orders via FRMS; assist lab personnel with procurement procedures.
• Act as vendor liaison; add new vendors to UT systems; manage procurement card usage.
• Resolve purchasing issues; document processes per policy; coordinate with multiple offices and vendors.
• Assist with accounting tasks such as disencumbering POs and audits support.
• Coordinate vehicle driving tests and scheduling; ensure lab equipment tagging and inventory.

Skills

Customer service

Interpersonal skills

Teamwork

Independence

MS 365

Finance applications

Education

High school diploma or GED

Tools

PBO/PB3/PB4

UT Market / FRMS

Job description

The University of Texas at Austin's Department of Integrative Biology is seeking a Procurement Officer to provide responsible, complex administrative support with purchasing for a large research department on UT's main campus in Austin.

The position handles procurement duties, creates purchase orders (PBO, PB3, PB4), manages UT Market orders through FRMS, and serves as a liaison with vendors, with potential evening/weekend hours during peak periods.