Procurement Coordinator & Vendor Onboarding

Fairmont State University; Fairmont (WV); On-site; USD 42,000 - 54,000; Full time

Job summary

Fairmont State University is seeking a Purchasing Assistant in the Procurement department to coordinate essential purchasing, vendor onboarding, and financial compliance activities. The role supports the Director and Assistant Director, assists campus departments in navigating procurement processes, and ensures adherence to federal, state, and institutional policies.

You will interact with University faculty and staff, vendors, and state agencies, requiring strong analytical skills, attention to

Qualifications

• Two to three years of progressive administrative/purchasing experience.
• Strong communication, organizational and customer service skills.
• Ability to interpret and apply procurement policies and procedures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Working knowledge of procurement principles, compliance standards, and documentation requirements.
• Strong organization and time management with multiple priorities.

Responsibilities

• Provide guidance on purchasing procedures, procurement methods, and policy interpretation.
• Maintain tracking systems and records related to procurement workflows.
• Coordinate vendor onboarding activities and resolve discrepancies with vendors and state agencies.
• Support Director and Assistant Director with contract documentation, renewals, amendments, and terminations.
• Maintain vendor records in university and state financial systems.
• Process requisitions and issue routine purchase orders; communicate updates to departments.
• Serve as a primary contact for inquiries regarding procurement processes and status.
• Assist with training campus departments on procurement policies and best practices.
• Contribute to maintaining and updating the Procurement webpage.
• Perform other procurement-related duties as assigned.

Skills

Communication

Organization

Time management

Attention to detail

Analytical skills

Customer service

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Fairmont State University is seeking a Purchasing Assistant in the Procurement department to coordinate essential purchasing, vendor onboarding, and financial compliance activities. The role supports the Director and Assistant Director, assists campus departments in navigating procurement processes, and ensures adherence to federal, state, and institutional policies.

You will interact with University faculty and staff, vendors, and state agencies, requiring strong analytical skills, attention to