Hybrid Procurement Associate — Purchase Orders & Vendor Relations

Penn State; Northern (KY); Hybrid; USD 37,000 - 54,000; Full time

Benefits offered by this job

Tuition discount

Job summary

Penn State University seeks a detail-oriented Procurement Associate to support procurement transactions across the university. The role handles requisitions, creates and processes purchase orders, and verifies pricing within policy, while communicating with vendors to resolve issues.

Ideal candidates are detail-focused, with strong communication and multitasking abilities, and a commitment to confidentiality.

Qualifications

• GED or HS (or equivalent) is required.
• No prior relevant work experience required.
• Background checks per university policy will apply.

Responsibilities

• Prepare, edit, and process purchase orders within established dollar limits and policy.
• Contact vendors for quotations and follow up on outstanding POs.
• Ensure all transactions meet regulations and policies.
• Assist Procurement Managers with vendor research and negotiations; gather price, delivery, and terms.
• Use university systems to create documents, POs, bids, and financial transactions.
• Identify and resolve discrepancies; obtain required vendor docs.
• Support internal/external customer satisfaction and perform general office duties as needed.

Skills

Communication

Customer service

Multitasking

Attention to detail

Education

High School Diploma or GED

Job description

Penn State University seeks a detail-oriented Procurement Associate to support procurement transactions across the university. The role handles requisitions, creates and processes purchase orders, and verifies pricing within policy, while communicating with vendors to resolve issues.

Ideal candidates are detail-focused, with strong communication and multitasking abilities, and a commitment to confidentiality.