Procurement Coordinator

MacDonald-Miller Facility Solutions; Seattle (WA); On-site; USD 71,635,000 - 85,962,000; Full time

Benefits offered by this job

Medical, dental, vision for employees

401k with company match

PTO and holidays

Wellness program

Job summary

MacDonald-Miller Facility Solutions, headquartered in Seattle, seeks a Procurement Coordinator to support procurement operations, manage purchase orders, and coordinate supplier activities. You will help ensure product availability and on-time delivery while tracking at-risk orders and resolving invoice discrepancies.

You will work with a collaborative team, grow into more responsibilities, and leverage Excel and Power BI for reporting and data management in a fast-paced construction environment.

Qualifications

• High school diploma or equivalent required; associate degree in Business, Supply Chain, or related field preferred.
• 1+ years of experience in procurement coordination, administrative support, or related role preferred.
• Strong proficiency in Microsoft Office; experience with Power BI or procurement systems is a plus.
• Effective verbal and written communication and strong organizational skills.

Responsibilities

• Ensure Product Availability and On-Time Delivery: Process assigned purchase orders, confirm availability, and manage timelines to secure on-time delivery.
• Proactively Expedite and Monitor At-Risk Orders: Identify orders needing expediting and communicate with suppliers to confirm status.
• Resolve Invoice Discrepancies: Work with Accounts Payable, suppliers, and internal stakeholders to resolve discrepancies.
• Coordinate Time-Sensitive Orders: Collaborate with internal stakeholders on urgent orders and document supplier updates.
• Generate Reports and Manage Data: Support procurement reporting and accurate data entry; maintain procurement documents.
• Drive Continuous Improvement: Suggest opportunities to improve workflows, reporting, and efficiency.

Skills

Communication

Organization

Initiative

Time management

Education

High school diploma or equivalent

Associate degree in Business or Supply Chain

Tools

Excel

Power BI

Job description

AtMacDonald-Miller Facility Solutions (”MacMiller”), we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver, and service HVAC, plumbing, and automation system solutions for commercial buildings. With more than 1,600 employees across 14 offices, there’s a breadth and variety of work to keep you engaged and inspired.

We have a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects to our integrated teams, including:

• New Construction– Engineering, fabrication, and installation of mechanical systems for new projects, following lean construction practices.
• Special Projects– Retrofits and mechanical repairs for existing buildings to create new efficiencies.
• Service– Scheduled preventive maintenance ensuring tenant comfort and 24/7 emergency response.
• Building Performance– Control systems, fault detection, energy services, and remote monitoring.
• Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients.

People love to work atMacDonald-Millerbecause we all share the sameCore Culture Values:

Collaboration– Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings unique strengths that help us achieve our shared vision.

Dedication– We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.

Safety– Everyone deserves a safe workplace. Safety is more than hard hats and boots; it’s an attitude and an environment we create. Every day, everyone goes home to their families.

Community– We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together, we create an environment that is welcoming, caring, and trusting.

Innovation– We are committed to continuous, creative problem-solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.

Fun!– Taking the work seriously but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with — we strive to be both.

Procurement Coordinator: This is where you come in.

As a Procurement Coordinator, you will play a key role in supporting procurement operations through purchase order processing, supplier coordination, dashboard monitoring, and data management. You will help ensure product availability, on-time delivery, and proactive issue resolution by closely tracking select purchase orders identified for expediting.

Your strong organizational skills, attention to detail, and ability to manage multiple priorities will be essential in driving the efficiency and accuracy of procurement processes.

In return for delivering results and helping the team achieve ambitious goals, you’ll be rewarded with increased responsibility, meaningful growth opportunities, and the autonomy to make a real impact.

Top deliverables in the first year to be a hero:

Ensure Product Availability and On-Time Delivery
Process assigned purchase orders with suppliers, confirm product availability, and manage timelines and follow-ups to secure on-time delivery.

Proactively Expedite and Monitor At-Risk Orders
Monitor assigned dashboards and reporting tools to identify purchase orders requiring expediting or follow-up. Communicate proactively with suppliers to confirm status, delivery dates, and resolve delays before they impact projects.

Resolve Invoice Discrepancies
Partner closely with Accounts Payable, suppliers, and internal stakeholders to identify and communicate invoice discrepancies, ensuring timely and accurate resolution.

Coordinate Time-Sensitive Orders
Collaborate with internal stakeholders on urgent or at-risk orders, documenting supplier updates and escalating delivery risks or issues as appropriate.

Generate Reports and Manage Data
Assist in generating procurement reports and performing accurate data entry to support tracking, analysis, and informed decision-making. Maintain procurement-related documents in accordance with internal policies.

Drive Continuous Improvement
Identify and suggest opportunities to improve procurement workflows, enhance efficiency, and strengthen reporting processes.

Embrace Growth and Development
Demonstrate a willingness to learn new systems, including procurement tools and reporting platforms such as Excel and Power BI, and take on additional responsibilities that support team performance and development.

The Team

The Procurement Coordinator reports to Ryan Savage, Strategic Sourcing Manager, and will be part of a collaborative team driving a variety of projects and initiatives to support our growing business. This high-visibility role offers the opportunity to engage with all levels and functions across the organization.

Your Background: What kind of person will thrive in this role?

You should have…

• A high school diploma or equivalent required; an associate degree in Business, Supply Chain, or a related field preferred.
• One or more years of experience in procurement coordination, administrative support, or a related role preferred.
• Strong proficiency in Microsoft Office, especially Excel; experience with Power BI or procurement systems is a plus.
• High attention to detail and accuracy in data entry and documentation.
• Strong organizational and time management skills.
• The ability to manage multiple priorities and respond effectively to time-sensitive requests.
• Effective verbal and written communication skills.
• A collaborative mindset with eagerness to learn and develop new skills.

And everyone you work with should describe you as…

• An effective and clear communicator.
• Highly organized and detail oriented.
• Proactive, with a strong sense of initiative.
• Calm and responsive when priorities shift.

And you should be motivated by…

• The opportunity to build foundational skills in procurement operations, vendor coordination, and data-driven decision-making.
• Taking initiative and solving problems independently.
• Thriving in a fast-paced, results-driven environment where ownership and accountability matter.
• Contributing to a transparent, innovative, and supportive team culture.

Compensation:$25/hr to $30/hour

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees(coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?

If you’re ready for an adventureand are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.