Procurement Coordinator - Dallas

DataBank; Dallas (TX); On-site; USD 54,000 - 76,000; Full time

Job summary

DataBank, a leading provider of enterprise data center services in Dallas, TX, is seeking a Procurement Coordinator to support the procurement team and ensure on-time execution across projects. The role reports to the Senior Director Construction Operations and works closely with the Strategic Sourcing Manager to maintain organized vendor records, pricing, and submittals.

The ideal candidate has 2+ years in purchasing coordination, a Bachelor’s in a related field, and strong Excel/negotiation

Qualifications

• 2+ years of purchasing coordination or management experience.
• Bachelor’s degree in supply chain, logistics, or business admin preferred.
• Strong organizational, analytical, and negotiation skills with Excel expertise.

Responsibilities

• Develop bid packages including statement of work, KPIs, pricing matrix; facilitate RFPs and supplier questions.
• Prepare and facilitate contracts with suppliers using templates to ensure accuracy in scope, pricing, and equipment lists.
• Support evaluation of quality, price, reliability, and availability of services and equipment.
• Assist in the purchase order approval process.
• Coordinate submittals for stocked and owner-furnished equipment; manage shipping and receiving as applicable.
• Support business reviews with critical vendor partners and maintain records of sourcing events.
• Track inventory and manage vendor records and pricing references for the team.

Skills

Organizational skills

Project management

Excel

PowerPoint

MRP ERP software

Negotiation

Customer service

Education

Bachelor’s degree in supply chain management

Tools

MRP ERP software

Microsoft Office Suite

Job description

DataBank is a leading service provider of enterprise class services aimed at providing 100% uptime and availability of customer data, applications, and equipment. DataBank’s managed data center services are built around its world-class facilities, multi-homed Internet access hub, and multi-terabyte storage area network. We provide a redundant managed colocation environment for companies wishing to outsource their entire computer room infrastructure. This environment consists of space, power and network transport services.

DataBank is proud to be an Equal Opportunity Employer. Our work culture at DataBank does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veterans' status, gender, gender identity, gender expression, genetic information, sexual orientation, or any other characteristic protected by applicable federal, state, or local law.

The Procurement Coordinator is responsible for the daily coordination and general administrative support for the procurement team. The role reports directly to the Senior Director Construction Operations. The role partners closely with the Strategic Sourcing Manager and peers to support on-time execution across the portfolio, ensuring details are effectively managed and executed.

Responsibilities

• Work with Procurement team to develop bid packages including statement of work, KPIs, pricing matrix, and to facilitate RFP activity including RFP development, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.
• Prepare and facilitate contracts with suppliers, utilizing templates and processes to ensure accuracy in areas such as final negotiated Scope of Work, Pricing, Site & Equipment Lists.
• Support evaluation of quality, price, reliability, technical support and availability of services and equipment.
• Assist in the purchase order approval process.
• Coordinate standard submittals for stocked equipment and project specific submittals for owner-furnished equipment.
• Coordinate shipping, receiving, and storage as applicable for owner-furnished equipment.
• Support preparation and execution of business reviews with critical vendor partners.
• Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.
• Track and manage the company's owner furnished equipment stocking program at a detailed, tactical level.
• Provide general administrative support including, but not limited to maintain database of vendors (supplier, subcontractors, logistics providers), pricing (quote, bids, etc.) for reference by the Procurement team.
• Attend meetings as requested, taking detailed meeting minutes, maintaining meeting records and responsible for the distribution of information to the team.
• Work with the Procurement team to improve process and procedure documents.
• Review existing contracts with suppliers to ensure on-going feasibility.
• Build and maintain long-term relationships with critical suppliers.
• Perform other miscellaneous related duties as assigned.

Qualifications

• Previous working experience as a Purchasing Coordinator or Manager for 2+ years
• Bachelor’s degree in supply chain management, logistics, or business administration preferred
• Intermediate knowledge of contracts, invoicing, and negotiation terms
• Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities
• Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required)
• Excellent customer service and negotiating skills
• Experience using MRP ERP software and tools
• Experience with procuring data center mechanical and electrical equipment
• Growth Mindset
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)