Procurement Coordinator & Analyst

Fremont Bank; Livermore (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Fremont Bank is seeking a Procurement Operations professional to coordinate bank-wide procurement, analyze spend, and maintain strong vendor relationships.

You will process purchase orders, monitor inventory, review invoices, and support budget projections with advanced Excel dashboards.

The role requires a bachelor's degree, at least three years in procurement, and excellent analytical and communication skills to deliver cost efficiency and high service levels.

Qualifications

• Bachelor’s degree in business administration, finance, supply chain, or related field (preferred but not required).
• Minimum 3 years of procurement or related experience, ideally in banking or regulated industries.
• Strong communication and interpersonal skills for collaborating with internal and external clients and vendors.
• Excellent attention to detail and accuracy.
• Advanced analytical, problem-solving, and critical thinking abilities.
• Experience with procurement systems, invoice processing, and vendor management.
• Expertise in cost analysis, pricing models, budget variance, and financial modeling.
• Proficient in Microsoft Office, especially Excel (pivot tables, VLOOKUP).

Responsibilities

• Coordinate and process purchase orders in compliance with internal procurement policies and procedures, including pricing comparisons.
• Manage supply requests, monitor inventory levels, and ensure accurate and timely replenishment.
• Partner with vendors to maintain relationships, resolve issues, and comply with terms of agreements.
• Review invoices for accuracy, compliance, and proper coding.
• Assist in the annual procurement budget projections.
• Prepare management reports, dashboards, and ad hoc analyses on procurement activity (budget variance, month-end, monthly usage, cost-savings).
• Maintain procurement records, vendor databases, and purchase order documentation (annual physical inventory at all locations).
• Identify opportunities for process improvements and recommend enhancements to procurement workflows.
• Ensure compliance with procurement policies, regulatory requirements, and SLAs.
• Work under tight deadlines while balancing priorities and meticulous attention to detail.
• Assist on special projects and other duties as assigned.

Skills

Communication skills

Attention to detail

Analytical thinking

Problem-solving

Negotiation skills

Time management

Independent worker

Education

Bachelor’s degree in Business Administration or related field

Tools

Excel

Procurement systems

Microsoft Office Suite

Job description

Responsible for coordinating and analyzing procurement needs bank-wide, including monitoring inventory levels, processing purchase orders, and maintaining strong vendor relationships. This role is responsible for analyzing procurement and financial data, reviewing invoices, and preparing budget reports to help the bank achieve cost efficiency and operational excellence. This position handles the daily procurement functions and purchasing needs of the bank, while delivering an exceptionally high-level client experience.

Procurement Operations

• Coordinate and process purchase orders in compliance with internal procurement policies and procedures, including pricing comparisons.
• Manage supply requests, monitor inventory levels, and ensure accurate and timely replenishment.
• Partner with vendors to maintain strong relationships, resolve issues, and comply with terms of agreements.

Financial Analysis & Reporting

• Review invoices for accuracy, compliance, and proper coding.
• Assist in the annual procurement budget projections.
• Prepare management reports, dashboards, and ad hoc analyses on procurement activity. (e.g., Budget Variance, Month-End, Monthly Usage, Cost-Savings, etc.).

Data & Processing Management

• Maintain accurate procurement records, vendor databases, and purchase order documentation. (e.g. annual physical inventory atall locations).
• Utilize Excel (pivot tables, lookups, data analysis tools) to interpret and summarize large data sets.
• Identify opportunities for process improvements and recommend enhancements to procurement workflows.

Compliance & Risk Management

• Ensure compliance with procurement policies, regulatory requirements, and service-level agreements (SLAs).
• Work under tight deadlines while balancing multiple priorities and maintaining high attention to detail.
• Assist on special projects and other duties as assigned
• Bachelor’s degree in business administration, Finance, Supply Chain Management, or related field (preferred but not required).
• Minimum 3 years of experience in Procurement or other equivalent areas, preferably within banking or similarly regulated industry.
• Exceptional communication and interpersonal skills to collaborate effectively with internal and external clients and vendors.
• Strong attention to detail and accuracy.
• Strong business judgment with advanced analytical, problem-solving, and critical thinking abilities.
• Experience with procurement systems, invoice processing, and vendor management.
• Expertise in cost analysis, pricing models, budget variance, and financial modeling.
• Proficient in Microsoft Office Suite. Advanced Excel skills (e.g., pivot tables, VLOOKUP, cross-referencing, charting).
• Strong organizational skills with the ability to work independently and meet deadlines without reminders
• Strong negotiation skills with the ability to optimize pricing, contract terms, and service commitments while balancing organizational objectives, risk considerations, and vendor relationships.