Procurement Coordinator

Find Great People | FGP; Spartanburg (SC); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

401k plan

Job summary

A non-profit organization in Spartanburg is seeking a Procurement Coordinator to manage procurement activities and provide administrative support. This role ensures that goods and services are acquired efficiently and in compliance with HUD policies while supporting internal partners throughout procurement. The ideal candidate will have at least three years of procurement experience, a strong understanding of HUD requirements, and excellent organizational skills. Benefits include health, dental, and vision coverage, along with a competitive salary range of $52,000-56,000.

Qualifications

• At least three years of experience in procurement or analysis/quality control for housing programs.
• Understanding of HUD housing program requirements.
• Knowledge of federal, state, and local procurement regulations.

Responsibilities

• Partner with department leaders to identify procurement needs.
• Prepare and manage procurement documents, including RFPs, RFQs, IFBs, and sealed bids.
• Support contract administration by monitoring spending and tracking contract progress.
• Maintain inventory systems and a comprehensive vendor database.
• Assist with HUD reports, Board reports, and procurement-related data requests.

Skills

Procurement experience

Communication skills

Organizational skills

Knowledge of HUD requirements

Ability to manage multiple tasks

Job description

Our client, a non-profit in Spartanburg is seeking a Procurement Coordinator to manage procurement activities and provide administrative support across all contracting processes. This role ensures goods and services are acquired efficiently, in compliance with HUD and agency policies, while maintaining accurate records and supporting internal partners throughout each stage of procurement.

Experience in procurement with an industry related to housing and HUD is needed.

Responsibilities:

• Partner with department leaders to identify procurement needs, ensure cost‑effective purchasing, and follow all HUD and procurement requirements.
• Prepare and manage procurement documents, including RFPs, RFQs, IFBs, and sealed bids, ensuring timely coordination and compliance.
• Support contract administration by monitoring spending, tracking contract progress, maintaining electronic and physical records, and ensuring all documentation is complete from initiation through closeout.
• Evaluate procurement methods and recommend the most efficient approach for each purchase.
• Ensure all purchases are properly processed, recorded, and delivered according to required price, quality, and timeline standards.
• Maintain inventory systems and a comprehensive vendor database; research, engage, and onboard new vendors as needed.
• Communicate with vendors, contractors, owners, and internal staff regarding project scopes, pricing, proposals, and billing.
• Assist with HUD reports, Board reports, procurement-related data requests, and special projects.
• Troubleshoot payment issues and ensure timely, accurate distribution and receipt of payments.
• Perform additional duties as assigned to support procurement operations.

Qualifications:

• At least three years of experience in procurement or analysis/quality control for housing programs.
• Understanding of HUD housing program requirements.
• Knowledge of federal, state, and local procurement regulations.
• Ability to interpret instructions, policies, plans, and specifications.
• Strong written communication skills for preparing procurement documents and reports.
• Ability to present information clearly and collaborate effectively with diverse stakeholders.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• $52,000-56,000
• Health, dental, and vision benefits
• 401k plan

Schedule: On-site, Monday through Thursday 8-5:30pm, Friday 8-12pm