Procurement Coordinator

Pacific Clinics; Arcadia (CA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Benefits from day one

401K match up to 4%

Competitive time off

Job summary

Pacific Clinics is seeking a procurement professional to manage sourcing, purchasing, vendor management, and contract negotiations. The role collaborates with multiple departments to define needs, conduct market research, and obtain competitive bids.

It oversees supplier relationships and ensures timely delivery while driving cost savings and compliance with policies and regulations. The position emphasizes budget monitoring, process optimization, and cross-functional coordination with finance

Qualifications

• Bachelor’s degree or equivalent with 6+ years in procurement
• Experience with sourcing, vendor negotiations, and purchase order management
• Familiarity with procurement policies, procedures, and compliance requirements
• Strong organizational and documentation skills
• CPP or CPSM certification is a plus

Responsibilities

• Coordinates procurement activities including sourcing, purchasing, and vendor management.
• Works with internal departments to identify procurement needs and product/service specifications.
• Solicits bids, evaluates quotes, and assists in negotiating pricing and contract terms with suppliers.
• Maintains positive supplier relationships and monitors vendor performance.
• Tracks purchase orders, delivery schedules, and ensures timely receipt of goods and services.
• Maintains procurement documentation and ensures compliance with policies and regulations.
• Monitors procurement budgets and tracks spending against allocated funds.
• Assists in analyzing procurement data and identifying cost-saving opportunities.
• Supports continuous improvement of procurement processes and systems.
• Coordinates with Finance and Accounts Payable for reconciliation and payment processing.

Skills

Sourcing

Vendor negotiations

Purchase orders

Procurement policies

Documentation

Cost awareness

Education

Bachelor’s degree in Supply Chain Management, Business, Finance, or related field

HS/GED + 6+ years experience in procurement

Tools

Microsoft Excel

SAP

Oracle

Coupa

Job description

Overview

Compensation We Offer

• The initial compensation for this position ranges from $21.00 - $25.83 per hour; depending on experience, location,and internal equity considerations.

Benefits We Offer

• Benefits Eligibility starts on day ONE
• We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE.
• 401K Employer Match up to4%
• Competitive Time Off Plans

Pay Range

$21.00 - $25.83

Job Summary

Manages procurement activities and processes, including sourcing, purchasing, vendor management, and contract negotiation. Coordinates with various departments to determine procurement needs and specifications. Conducts market research to identify potential suppliers and obtain competitive bids. Develops and maintains relationships with suppliers to ensure timely delivery of goods and services. Monitors procurement budgets and tracks expenses. Ensures compliance with company policies and procedures, as well as legal and regulatory requirements. Works to optimize procurement processes and drive cost savings for the organization.

Responsibilities

• Coordinates procurement activities including sourcing, purchasing, and vendor management.
• Works with internal departments to identify procurement needs and product/service specifications.
• Solicit bids, evaluate quotes, and assist in negotiating pricing and contract terms with suppliers.
• Maintains positive supplier relationships and monitor vendor performance.
• Track purchase orders, delivery schedules, and ensure timely receipt of goods and services.
• Maintains procurement documentation and ensure compliance with company policies and regulations.
• Monitors procurement budgets and track spending against allocated funds.
• Assists in analyzing procurement data and identifying cost-saving opportunities.
• Supports the continuous improvement of procurement processes and systems.
• Coordinates with Finance and Accounts Payable to ensure proper reconciliation and payment processing.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business, Finance, or related field required OR HS/GED plus 6+ years of progressively responsible experience in procurement, purchasing, or supply chain operations.
• Experience with sourcing, vendor negotiations, and purchase order management.
• Familiarity with procurement policies, procedures, and compliance requirements.
• Strong organizational and documentation skills.
• Certification such as Certified Purchasing Professional (CPP) or Certified Professional in Supply Management (CPSM) is a plus.

Job Competencies

• Strong understanding of procurement principles, practices, and sourcing strategies.
• Proficient in Microsoft Excel and procurement or ERP software (e.g., SAP, Oracle, Coupa).
• Excellent communication and interpersonal skills for vendor and internal coordination.
• High attention to detail and accuracy in processing orders and contracts.
• Ability to manage multiple procurement requests and prioritize effectively.
• Strong negotiation and analytical skills.
• Knowledge of contract terms, purchasing policies, and regulatory requirements.
• Problem-solving mindset with ability to identify and resolve supply chain issues.
• Financial awareness related to budgets, cost tracking, and forecasting.
• Collaborative attitude with a focus on process improvement.

Physical Requirements

While performing the duties of this job the employee is frequently required to stand or sit. The employee is required to use hands to produce records and/or documentation in manual or electronic format. The employee must regularly lift and/or move up to 5 pounds and occasionally move or lift up to 10 pounds.

N/A Will not have unsupervised contact with children.

Requires full background check and TB Exam.

We are an Equal Opportunity Employer, which includes providing reasonable accommodations for individuals with a disability.

We will consider for employment, qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.