Procurement Coordinator

CubX Inc.; Lakewood Township (NJ); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Professional development & certs

On-site gym for employee wellness

401(k) retirement plan with company‑me

Modern office environment

Team events & appreciation initiatives

Job summary

CubX Inc. is seeking a detail‑oriented Procurement Coordinator to own the day‑to‑day procurement process for hardware, software, licensing, and vendor relationships.

You will obtain vendor quotes, place orders, track shipments, manage renewals and RMAs, and coordinate with engineering and accounts to keep projects on schedule. Join a fast‑growing MSP that emphasizes teamwork, professional development, and a modern on‑site office in New Jersey.

Qualifications

• Highly organized and detail-oriented
• Comfortable communicating with vendors by phone and email
• Persistent with follow-up and able to move tasks forward
• Tech-savvy and quick to learn new systems
• Able to manage multiple priorities in a fast-paced environment
• Strong communicator with excellent organizational skills

Responsibilities

• Obtain and compare vendor quotes
• Place hardware, software, licensing, and cloud service orders
• Track orders, shipments, and deliveries
• Coordinate with vendors and distributors to resolve issues
• Manage RMAs, returns, and warranty claims
• Manage software subscriptions, licensing, and renewals to ensure services remain active
• Monitor upcoming renewals and coordinate with internal teams and vendors to prevent service interruptions
• Maintain procurement records and update internal systems
• Work with Accounting to reconcile invoices and purchasing records
• Ensure hardware and licensing are available for client projects and onboarding
• Partner with engineering and account management to identify product improvements that create value
• Prepare quotes and recommendations for hardware, software, and managed services to grow recurring revenue
• Develop strong relationships with vendor partners and stay current on new products and programs

Skills

Vendor communication

Time management

Attention to detail

Tech‑savvy

Multitasking

Strong communicator

Tools

Procurement software

MS Office

ERP systems

Job description

About CubX

CubX is a modern Managed Service Provider (MSP) transforming how businesses experience technology.

We believe IT should be simple, secure, and enjoyable—not confusing or intimidating. Through automation, thoughtful design, and world‑class customer experiences, we're changing what businesses expect from their technology partner.

Why CubX?

At CubX, we believe our clients are more than just tickets—they're our friends. We're committed to providing top‑notch service with a personal touch. We like to take a creative approach, think outside the box, and get ahead of issue before they arise. We also believe in providing a balanced environment, with benefits that include:

• Competitive Salary & Comprehensive Benefits Package: Health, dental, vision, 401(k), and PTO.
• Professional Development: Access to training and certification programs to grow your skills in areas like Microsoft 365, Azure, and networking.
• Fun & Inclusive Company Culture: Team events, social activities, onsite gym for physical wellness, and a supportive work environment that values your ideas and input.

Want to see what It’s really like to work at CubX?

What It’s Really Like to Work at CubX (Inside Our Team)

About the Role:

The Procurement Coordinator will own the day-to-day procurement process and help ensure our hardware, software, licensing, subscriptions, and vendor relationships run smoothly.

Core responsibilities will include:

• Obtaining and comparing vendor quotes
• Placing hardware, software, licensing, and cloud service orders
• Tracking orders, shipments, and deliveries
• Coordinating with vendors and distributors to resolve issues
• Managing RMAs, returns, and warranty claims
• Managing software subscriptions, licensing, and renewals to ensure services remain active and renewals are completed on time
• Monitoring upcoming renewals and proactively coordinating with internal teams and vendors to prevent service interruptions
• Maintaining accurate procurement records and updating internal systems
• Working with Accounting to reconcile invoices and purchasing records when needed
• Ensuring hardware and licensing are available in time for client projects and onboarding
• Partnering with our engineering and account management teams to identify product recommendations, refresh opportunities, and licensing improvements that create additional value for clients
• Preparing quotes and recommendations for hardware, software, and managed services that support client growth while helping drive additional recurring revenue
• Developing strong relationships with our vendor partners and staying current on new products, promotions, and programs that may benefit our clients

The ideal candidate should be:

• Highly organized and detail-oriented
• Comfortable communicating with vendors over the phone and email
• Persistent with follow-up and able to keep tasks moving until they're fully completed
• Tech-savvy and able to quickly learn new systems
• Able to manage multiple priorities in a fast‑paced environment
• A strong communicator with excellent organizational skills

Compensation & Benefits

• Health benefits
• Paid time off
• Opportunities for professional development and certifications
• Modern office environment
• Work alongside a fast-growing, technology-focused leadership team
• Salary of $45,000–$55,000 USD
• Paid time off and company holidays
• Health, dental, and vision insurance options
• 401(k) retirement plan with company match
• On-site gym for employee wellness
• Modern, collaborative office environment
• Ongoing training and professional development
• Opportunity to work with cutting-edge technology
• Team events and employee appreciation initiatives
• Strong company culture focused on innovation and teamwork