Procurement Coordinator

Phillips Inc; Knoxville (TN); On-site; USD 55,000 - 72,000; Full time

Job summary

Phillips Inc. is seeking a detail-oriented Procurement Coordinator to support requisition processing, PO management, receiving, and procure-to-pay activities from our Knoxville office.

You will work closely with Accounts Payable, the Contracts team, project teams, and suppliers, helping test and roll out Coupa. The role requires two or more years in procurement and strong Excel skills; familiarity with ERP systems like Viewpoint Spectrum is a plus.

Qualifications

• Two+ years in procurement, purchasing, or related support role.
• Bachelor's degree or equivalent experience.
• Experience with ERPs; Viewpoint Spectrum is a plus.
• Advanced Excel skills including pivot tables, lookups, and formulas.
• Ability to read and compare contract terms.

Responsibilities

• Process requisitions, issue and track POs and PO change orders.
• Process receiving data and verify quantities, pricing, terms against POs.
• Resolve PO, receipt, and invoice mismatches.
• Review open POs to ensure accurate commitments and close fulfilled orders.
• Prepare procurement reports on open POs and receiving activity.
• Enforce purchasing policies and collaborate with contracts team on terms.
• Support Coupa rollout and related workflow improvements.

Skills

Procurement experience

Advanced Excel

Contract terms reading

Detail-oriented

Vendor communication

Education

Bachelor's degree in business, supply chain, or related field

Tools

Viewpoint Spectrum

Coupa

Power BI

Job description

The Procurement Coordinator supports requisition processing, PO management, receiving, and procure-to-pay execution across all operating companies. This position reports to the AP Supervisor and is based out of the corporate Knoxville, Tennessee office. The role works closely with Accounts Payable, the Contracts team, project teams, and suppliers, and will help test and roll out Coupa. The ideal candidate brings two or more years of procurement experience, strong attention to detail, and a drive to improve how Phillips buys.

Primary Responsibilities:

• Process requisitions; issue and track POs and PO change orders in Viewpoint Spectrum
• Process receiving data for POs and confirm quantities, pricing, and terms against PO
• Resolve PO, receipt, and invoice mismatches
• Review open and partially received POs to ensure accurate commitments, and close fulfilled orders promptly
• Prepare recurring and ad hoc procurement reports, including open POs and receiving activity
• Enforce approval and purchasing policies
• Partner with the Contracts team on PO agreements; review vendor redlines against agreed terms and route exceptions for review
• Serve project teams as the go-to purchasing contact
• Support testing, training, and rollout of Coupa workflows and process improvements

Required Qualifications:

• Bachelor’s degree in business, supply chain, or related field, or equivalent experience
• Two or more years in procurement, purchasing, or related support role
• ERP experience (Viewpoint Spectrum a plus)
• Advanced Excel skills (pivot tables, lookups, and formulas)
• Ability to read and compare contract terms and recognize when to upscale
• Detail-oriented, organized, clear communicator, comfortable working with vendors and field teams

Preferred Qualifications:

• Construction or infrastructure experience
• Coupa or other P2P software implementation experience
• Power BI reporting and hands-on use of AI tools to improve workflows
• Experience working with contracts or signed purchasing agreements in construction or infrastructure

Candidates that accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination. This exam is essential to ensure that all potential employees meet the necessary health and fitness standards for the role. The examination includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any potential medical conditions that could interfere with job performance, and verify that the candidate is capable of safely performing the essential duties of the position.

Completion and clearance of this physical are mandatory steps in the hiring process.

Equal Opportunity Employer, including disabled and veterans.