Procurement Coordinator

PulteGroup; Alpharetta (GA); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to manage community setups and contract administration. This role involves inputting budget information, tracking compliance, and generating reports using enterprise systems. You will play a crucial role in ensuring the accuracy of contracts and maintaining color setups for new communities. The ideal candidate will possess strong organizational and communication skills, with a preference for those holding a Bachelor's degree. Join a dynamic team where your contributions will directly impact the efficiency of operations and enhance community development projects.

Qualifications

• Minimum of 1 year experience in contract administration or related office experience.
• Knowledge of Microsoft Excel and Word is essential.

Responsibilities

• Set up new communities and maintain plan budgets through contract changes.
• Track trade partner insurance compliance and conduct monthly reviews.

Skills

Contract Administration

Decision Making

Organizational Skills

Problem Solving

Communication Skills

Education

High School Diploma

Bachelor’s Degree

Tools

Microsoft Excel

Microsoft Word

Purchasing System

Accounting Systems

Job description

• Set up all new communities, plans and vendors in the purchasing system.
• Input all plan budget information into the purchasing system and generate and distribute Schedule A contracts. Review and ensure accuracy.
• Maintain plan budgets through the contract change process. Ensure all budgets and affected lots are updated according to the contract change request.
• Administer color set up for all new communities. Maintain colors and color items in system for specified communities after launch.
• Track trade partner insurance compliance.
• Setup and maintain rebate tracking system for specified communities.
• Conduct a monthly review and submission of rebate tracking system data.
• Utilize enterprise Purchasing and Accounting systems to input received data and generate and distribute reports.
• Maintain the Pulte construction item catalog, if applicable.
• Support the vendor payment inquiry process through the review and validation of contract status and amount. Work in conjunction with the National Financial Services group and Division/Area teams.
• Report generation as assigned.
• Performs related administrative/clerical duties as assigned.

SCOPE

• Decision Impact: Individual
• Department Responsibility: None
• Budgetary Responsibility: No
• Direct Reports: No
• Indirect Reports: No

REQUIRED EDUCATION

• Minimum High School diploma or equivalent
• Bachelor’s Degree preferred

REQUIRED EXPERIENCE

• Related Functional Experience: Minimum of 1 year experience in contract administration and/or related construction general office experience.
• Knowledge of computers, Microsoft Excel and Word programs.
• Ability to make correct independent decisions when appropriate, adjust and conform with varying schedules, organize and prioritize multiple tasks, problem solve, and write and communicate effectively.