Fleet Procurement Coordinator

Association of Collegiate Conference and Events Directors-International; Alpharetta (GA); Remote; USD 57,000 - 60,000; Full time

Job summary

A leading organization is seeking a Fleet Procurement Coordinator to support fleet operations through effective equipment procurement and management. The role involves collaboration with various internal departments and external vendors to maintain accurate records and ensure timely availability of equipment. Candidates should have experience in logistics and strong organizational skills to manage multiple tasks efficiently in a dynamic environment.

Qualifications

• Prior experience in fleet coordination, procurement, or logistics preferred.
• Highly organized with keen attention to detail.
• Ability to prioritize and manage multiple tasks.

Responsibilities

• Coordinate procurement, deployment, and return of rental equipment.
• Perform routine audits to reconcile asset locations with database records.
• Maintain vehicle title records and ensure consistency with asset ownership.

Skills

Collaboration

Organizational Skills

Communication

Customer Service Focus

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Additional education in business administration or related fields

Tools

Geotab

Job description

Job Description

Summary:
The Fleet Procurement Coordinator plays a vital role in supporting fleet operations by managing equipment procurement, rental deployment, database integrity, and asset reconciliation. This role requires collaboration across internal departments and external vendors to ensure timely equipment availability, accurate recordkeeping, and compliance with registration and titling requirements.

Key Responsibilities:

• Rental Procurement
• Coordinate procurement, deployment, and return of rental equipment.
• Ensure timely billing closure and complete documentation for returned rentals.
• Lease Units
• Work closely with leasing partners to monitor equipment deployment and location accuracy.
• Track repairs and damages related to accidents to support timely lease returns.
• Equipment Movement
• Partner with Fleet Team stakeholders and Operations to plan and execute equipment relocations across sites.
• Equipment Reconciliation
• Perform routine audits to reconcile asset locations with database records.
• Database Management
• Maintain up-to-date and accurate asset location data.
• Record key data points such as refurbishment dates and site-specific registrations.
• Geotab Management
• Assist in the procurement and installation of Geotab telematics units.
• Ensure accurate zoning and configuration within Geotab systems.
• Startup Support
• Input equipment details into Smartsheet for new site launches.
• Coordinate rental requirements and manage returns for startup sites.
• Support Operations for startup-related equipment relocations.
• Participate in weekly divisional startup meetings, as needed.
• Tag & Titling
• Maintain vehicle title records and ensure consistency with asset ownership.
• Handle registration for new units, renewals, IRP (International Registration Plan) documentation, and plate/card replacements.
• Conduct in-person visits to tag offices when necessary.
• Change Order Processing
• Prepare and manage change orders related to equipment updates.
• Ensure the fleet database is promptly updated to reflect changes.

#LI-Remote Pay Range: 57000.00-60000.00 , General Benefits:

Qualifications & Experience:

• Experience: Prior experience in fleet coordination, procurement, or logistics preferred.
• Education: High school diploma or equivalent required; additional education in business administration or related fields is a plus.
• Strong collaborative skills, with the ability to work effectively across departments such as Fleet, Safety, Finance, Legal, and Operations.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word); experience with Geotab is a plus.
• Highly organized with keen attention to detail.
• Ability to prioritize and manage multiple tasks in a dynamic environment.
• Customer service-focused mindset and a commitment to operational excellence.

Additional Information:

• Occasional local travel to the Corporate Office or visits to tag/titling offices may be required.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.