Procurement & Contracts Specialist I

RTD - Regional Transportation District of Denver, CO (RTD); Denver (CO); On-site; USD 77,000 - 109,000; Full time

Job summary

Regional Transportation District (RTD) is seeking a Procurement Specialist I to perform diversified procurement activities across capital, equipment, IT, and services. You will identify sources, solicit bids, evaluate proposals, and manage contracts under supervision of the Contract Manager.

The role requires a Bachelor’s degree and several years of public procurement experience, with strong negotiation, MS Office proficiency, and an ability to navigate federal/state procurement laws.

Qualifications

• Bachelor's Degree in Business Administration, Business Management, or a closely related field preferred.
• Minimum of five (5) years of experience as a contracting and procurement professional with comparable scope of authority and responsibility for leading procurement activities, contract negotiations and management; experience with handling procurement and contract actions including construction and various services contracts.
• Minimum of three (3) years of experience working with applicable federal and state procurement laws.
• CPPB, CPP, NIGP-CPP, or other public procurement Certification(s) preferred; obtain certification within 3 years of hire date.

Responsibilities

• Reviews and analyzes purchase requisitions for mostly routine procurements typically under two million dollars.
• Collaborates with internal stakeholders regarding requirements, Statement of Work or specifications, cost proposal details, payment milestones, liquidated damages, and delivery schedule.
• Develops and implements procurement strategies for solicitation and contracting actions in support of user departments.
• Recommends method of procurement, changes, and/or substitutions as needed with the guidance of the Contract Manager.
• Responsible for the assessment and development of solicitation documents, advertisement, evaluation, and contract award for various types of purchases and annual contracts, within authority level, to include: Request for Proposals, Invitations for Bids, Request for Quotations, and Request for Qualifications for various services, goods, and capital improvement projects.
• Solicits, analyzes, and evaluates quotations, bids, and proposals; chairs pre-bid and pre-proposal conferences, bid openings, pre-construction conferences, evaluation committee meetings and contract kick-off meetings.
• Assists project managers in answering questions and clarifying requirements for potential proposers/bidders.
• Receives quotations, bids and proposals and reviews content to determine if responsive to the solicitation requirements.
• For solicitations with evaluative criteria, facilitates and maintains oversight of the technical evaluation committee during evaluation process, to include: committee direction, nondisclosure agreements, evaluation scorecards, committee meetings and discussions, capturing strengths and weaknesses of proposals, compilation of scores, vendor demonstrations, oral interviews, negotiations, proposal ranking and recommendation of award.
• Performs price and/or cost analyses and determines need for pre-award audit or pre-award survey.
• Develops pre-negotiation strategy and position, conducts negotiations, and prepares contract documents.
• Recommends or approves the awarding of Contracts or Purchase Orders, and BPOs.
• Conducts debriefings with unsuccessful proposers.
• Communicates effectively with internal departments, external stakeholder groups and vendors regarding procurement strategies, status, and actions.
• Develops, processes and tracks contract documents, notice to proceed, amendments and purchase orders.
• Administers various types of contracts from date of award through close out; maintains complete and accurate contract files and records.
• May be required to assist with agency-wide procurement training.
• May be required to assist with administration of Purchasing Card (P-Card) Program.
• Responsible for maintaining RTD, State and Federal Transit Administration (FTA) regulatory knowledge regarding solicitations and contracting for the District to include laws, regulations, and policies pertaining to the procurement, contract award and management processes.
• Effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.
• Facilitates the development of public trust and confidence in the RTD.

Skills

Negotiation skills

Communication skills

Time management

Relationship management

Education

Bachelor's degree in business administration/related field

Public procurement certifications preferred (CPPB/CPP/NIGP-CPP)

Tools

MS Office

Purchasing systems

Job description

Regional Transportation District (RTD) is seeking a Procurement Specialist I to perform diversified procurement activities across capital, equipment, IT, and services. You will identify sources, solicit bids, evaluate proposals, and manage contracts under supervision of the Contract Manager.

The role requires a Bachelor’s degree and several years of public procurement experience, with strong negotiation, MS Office proficiency, and an ability to navigate federal/state procurement laws.