Procurement Specialist I

rtddenver; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Regional Transportation District (RTD) is seeking a Procurement Specialist I to handle a broad range of purchasing, contracting, and vendor-management tasks. You will review requisitions, develop solicitation strategies, and support contract awards under supervisor guidance.

The role emphasizes compliance with procurement guidelines and effective stakeholder communication. The position involves collaboration with internal teams to ensure timely, cost-effective acquisitions for capital,

Qualifications

• Bachelor's degree in a related field and basic procurement knowledge.
• Experience with reviewing requisitions and supporting procurement processes.
• Familiarity with RFPs, RFQs, and contract documentation.

Responsibilities

• Reviews and analyzes purchase requisitions for routine procurements under two million dollars.
• Develops procurement strategies and supports solicitation and contracting actions.
• Recommends methods of procurement with guidance from Contract Manager.
• Assists in preparing solicitation documents and evaluating responses.
• Facilitates bid/proposal processes and conducts vendor communications.
• Performs price/cost analyses and supports contract award decisions.
• Maintains contract files and supports procurement training as needed.

Skills

Procurement

Vendor analysis

Contract negotiation

Cost analysis

RFPs & RFQs

Stakeholder communication

Education

Bachelor's in Business / Supply Chain / related field

Tools

MS Excel

ERP systems

Job description

At Regional Transportation District (RTD), We make lives better through connections!

When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

RTD Employee Benefits: https://www.rtd-denver.com/careers/benefits

(RTD Represented Employee Benefits: Please refer to the Labor Agreement included in the above link for details.)

Procurement Specialist I is an intermediate professional position that performs all necessary procurement functions related to the acquisition of a wide variety of capital, equipment, professional services, materials, construction, Information Technology (IT) and various services as assigned; Identifies sources, develops solicitations, advertises and facilitates evaluation of vendor responses, recommends and/or selects vendors, creates and processes contracts and purchase orders, and performs contract management of numerous contracts, while following government procurement guidelines. Works under the supervision of the Contract Manager.

DUTIES & RESPONSIBILITIES:

• Reviews and analyzes purchase requisitions for mostly routine procurements typically under two million dollars. Collaborates with internal stakeholders regarding requirements, Statement of Work or specifications, cost proposal details, payment milestones, liquidated damages, and delivery schedule.
• Develops and implements procurement strategies for solicitation and contracting actions in support of user departments.
• Recommends method of procurement, changes, and/or substitutions as needed with the guidance of the Contract Manager.
• Responsible for the assessment and development of solicitation documents, advertisement, evaluation, and contract award for various types of purchases and annual contracts, within authority level, to include: Request for Proposals, Invitations for Bids, Request for Quotations, and Request for Qualifications for various services, goods, and capital improvement projects.
• Solicits, analyzes, and evaluates quotations, bids, and proposals; chairs pre-bid and pre-proposal conferences, bid openings, pre-construction conferences, evaluation committee meetings and contract kick-off meetings.
• Assists project managers in answering questions and clarifying requirements for potential proposers/bidders.
• Receives quotations, bids and proposals and reviews content to determine if responsive to the solicitation requirements.
• For solicitations with evaluative criteria, facilitates and maintains oversight of the technical evaluation committee during evaluation process, to include: committee direction, nondisclosure agreements, evaluation scorecards, committee meetings and discussions, capturing strengths and weaknesses of proposals, compilation of scores, vendor demonstrations, oral interviews, negotiations, proposal ranking and recommendation of award.
• Performs price and/or cost analyses and determines need for pre-award audit or pre-award survey.
• Develops pre-negotiation strategy and position, conducts negotiations, and prepares contract documents.``
• Recommends or approves the awarding of Contracts or Purchase Orders, and BPOs.
• Conducts debriefings with unsuccessful proposers.
• Communicates effectively with internal departments, external stakeholder groups and vendors regarding procurement strategies, status, and actions.
• Develops, processes and tracks contract documents, notice to proceed, amendments and purchase orders.
• Administers various types of contracts from date of award through close out; maintains complete and accurate contract files and records.
• May be required to assist with agency-wide procurement training.
• May be required to assist with administration of Purchasing Card (P-Card) Program.
• Responsible for maintaining RTD, State and Federal Transit Administration (FTA) regulatory knowledge regarding solicitations and contracting for the District to include laws, regulations, and policies pertaining to the procurement, contract award and management processes.
• Effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.
• Fac