Buyer

rtddenver; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Regional Transportation District (RTD) seeks a skilled procurement professional to manage a wide range of purchasing activities including RFQs, IFBs, and contracts. The role involves coordinating with internal stakeholders, developing procurement strategies, and overseeing bids from pre-bid to award.

The position requires strong negotiation, cost analysis, and vendor-management skills, with accountability for contract administration and compliance with regulations.

Qualifications

• Reviews and analyzes purchase requisitions for procurements.
• Develops source lists, advertises procurements and distributes solicitation documents.
• Chairs bid openings, pre-bid and pre-proposal conferences and evaluation committee meetings.

Responsibilities

• Reviews and analyzes purchase requisitions for procurements and ensures compliance with policies.
• Collaborates with internal stakeholders regarding requirements, cost proposal details, and delivery schedule.
• Develops procurement strategies for solicitations and contracting actions.
• Delivers documentation for RFQ/IFB/RFP processes and contract formation.
• Maintains solicitation and contract files and records.

Skills

Procurement

Negotiation

Vendor management

Cost analysis

RFQ/IFB/RFP development

Stakeholder collaboration

Tools

Oracle Purchasing System

Job description

At Regional Transportation District (RTD), We make lives better through connections!

When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

RTD Employee Benefits: https://www.rtd-denver.com/careers/benefits (RTD Represented Employee Benefits: Please refer to the Labor Agreement included in the above link for details.)

The Buyer is a professional position that performs all necessary procurement functions related to the acquisition of a wide variety of capital, equipment, materials, small construction, Information Technology/software and various services. Identifies sources, issues solicitations, recommends and/or selects vendors, and initiates Purchase Orders, Contracts and Blanket Purchase Orders as assigned, while following government procurement guidelines. Administers service, maintenance, and small construction contracts. Contracting and Procurement related special projects as needed. Works with supervision from the Procurement Specialist, Lead(s) and reports directly to the Contract Manager.

Duties & Responsibilities:

Essential:

• Reviews and analyzes purchase requisitions for procurements. The dollar value of assigned procurements varies and is frequently under the small dollar purchasing threshold amount of $250,000.00, and occasionally up to $1,000,000.
• Collaborates with internal stakeholders regarding requirements, Statement of Work or specifications, cost proposal details, payment milestones, liquidated damages, and delivery schedule. Recommends methods of procurement, type of contract, changes and/or substitution as needed.
• Develops, recommends, and implements procurement strategies for solicitations and contracting actions in support of user departments using innovative and current industry best practices.
• Responsible for the assessment of procurement requests and development of solicitation documents for Request for Quotations (RFQ), Invitation for Bid (IFB) and occasionally Request for Proposals (RFPs).
• Develops source lists, advertises procurements and distributes solicitation documents to identified sources through RTD's procurement portal, OpenGov.
• Solicits, analyzes, and evaluates quotations, bids, and proposals for goods and services and recommends or approves award of the Contract/Purchase Order and Blanket Purchase Orders (BPO), ensuring that all purchases comply with the regulatory, organization and FTA policies and accepted practices.
• Chairs pre-bid and pre-proposal conferences, bid openings, pre-construction conferences, evaluation committee meetings and contract kick-off meetings.
• For solicitations with evaluative criteria, facilitates and maintains oversight of the technical evaluation committee during evaluation process, to include: committee direction, nondisclosure agreements, evaluation scorecards, committee meetings and discussions, capturing strengths and weaknesses of proposals, compilation of scores, vendor demonstrations, oral interviews, negotiations, proposal ranking and recommendation of award.
• Performs detailed price and/or cost analyses and determines need for pre-award audit or pre-award survey.
• Develops pre-negotiation strategy and position, conducts negotiations, and prepares contract documents.
• Conducts debriefings with unsuccessful proposers.
• Enters data on Purchase Orders, Contracts, and changes into the Oracle Purchasing System, and Contract Database.
• Carries out necessary follow-up and expediting activities to ensure delivery and contract performance as required by Purchase Order, or Contract or Blanket Purchase Order terms and conditions.
• Practices superior, effective communication with internal departments, external stakeholder groups and vendors regarding procurement strategies, status, and actions.
• Develops, processes and tracks contract documents, notice to proceed, amendments and purchase orders.
• Maintains complete and accurate solicitation and contract files and records.
• May assist with agency-wide and community procurement training.
• Responsible for learning and maintaining RTD, State and FTA (Federal Transit Administration) regulatory knowledge regarding