Procurement & Contracts Associate (Hybrid)

Oregon Department of Human Services; Salem (OR); Hybrid; USD 46,000 - 64,000; Full time

Job summary

Oregon Department of Human Services in Salem is seeking a Procurement & Contract Assistant to join the Office of Contracts and Procurement. The role supports purchasing, contracting, and payments, manages confidential personnel records, and reviews contract requests to ensure clear Statements of Work.

This permanent, full-time position requires clerical experience, knowledge of Workday and OregonBuys, strong attention to detail, and effective communication.

Qualifications

• Two years of clerical-support experience in related fields such as general business, accounting, contracts, purchasing, or project administration support.
• Associates degree or higher will substitute for the experience.
• A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.
• Experience with procurement and contracting processes and procedures.
• Experience in purchasing using SPOT Cards or purchase orders.
• Experience in organizational and time management, attention to detail, accuracy and multitasking skills.
• Experienced in delivering clear, professional, and effective communication over the telephone, in writing, and in person.
• Experience in input, update, correction and retrieval of data.

Responsibilities

• Purchase standard products and services for Office of Contracts and Procurement.
• Maintain personnel records and handle confidential information appropriately.
• Review and analyze contract requests to ensure sufficient detail for Contracts and Statements of Work.
• Work with ODHS accounting staff and managers to resolve payment, invoicing, and receiving issues.
• Coordinate purchasing requests, respond to vendor/customer concerns, and negotiate resolutions.
• Provide administrative support for OregonBuys, including user setup, access changes, workflow maintenance, cleanup, and reporting.
• Offer technical support and training to staff; review processes for compliance and suggest improvements.
• Assist with recruitments in Workday, schedule interviews, prepare interview materials, and process hiring forms.
• Maintain and review payroll and timekeeping records.
• Manage records by maintaining, organizing, and archiving electronic and physical files.
• Respond to Public Records requests related to solicitations and contracts in accordance with applicable laws.
• Participate in emergency preparedness activities and coordinate related tasks for OC&P.
• Enter DAS work order requests through TRIGRIA for building maintenance/services and requesting or revoking ID badge access.
• Identify and address discrepancies or issues in processes to ensure accurate data entry and electronic document storage.

Skills

Clerical support

Attention to detail

Communication

Data entry

Education

Associate degree or higher

Certificate in procurement

Tools

Workday

OregonBuys

TRIGRIA

Job description

Oregon Department of Human Services in Salem is seeking a Procurement & Contract Assistant to join the Office of Contracts and Procurement. The role supports purchasing, contracting, and payments, manages confidential personnel records, and reviews contract requests to ensure clear Statements of Work.

This permanent, full-time position requires clerical experience, knowledge of Workday and OregonBuys, strong attention to detail, and effective communication.