Procurement & Contract Assistant

Oregon Department of Human Services; Salem (OR); Hybrid; USD 46,000 - 64,000; Full time

Benefits offered by this job

Employee groups

COLA

Salary increases

PSLF

Job summary

The Oregon Department of Human Services is seeking a Procurement & Contract Assistant to support purchasing, contracting, and payroll/timekeeping records. You will review contract requests, assist with recruiting in Workday, process hiring forms, and coordinate with accounting on payments, invoicing, and receiving.

Hybrid work is available; occasional travel to Salem office 2–3 days per week may be required.

Qualifications

• Two years of clerical-support experience in related fields; associate degree or higher substitutes for experience.
• Experience with procurement and contracting processes and procedures.
• Experience in purchasing using SPOT Cards or purchase orders.
• Strong organizational and time management, attention to detail, accuracy and multitasking skills.
• Effective communication over the telephone, in writing, and in person.
• Experience in input, update and retrieval of data.

Responsibilities

• Purchase standard products and services for Office of Contracts and Procurement.
• Maintain personnel records and handle confidential information.
• Review and analyze contract requests for detail and clarity.
• Collaborate with accounting staff to resolve payment issues.
• Coordinate purchasing requests and respond to vendor inquiries.
• Provide ODHS-Workday and OregonBuys support and reporting.

Skills

Clerical work

Attention to detail

Multitasking

Communication

Public records

Data entry

Education

Associate degree or higher

Supply chain certificate

Tools

Workday

OregonBuys

TRIGRIA

Job description

Initial Posting Date: 10/01/2026. Application Deadline: 10/08/2026. Agency: Department of Human Services. Salary Range: $4,124 - $5,714. Position Type: Employee. Title: Procurement & Contract Assistant.

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

The Oregon Department of Human Services (ODHS) is seeking a motivated and detail-oriented professional to join our Office of Contracts and Procurement. The purpose of the Procurement & Contract Assistant, is to support purchasing and contracting staff with acquiring supplies, products, and services using established procurement methods, maintain accurate personnel records while handling confidential and sensitive information with care, review and analyze contract requests to ensure sufficient information is provided to develop clear Contracts and Statements of Work, and partner with ODHS accounting staff and managers to resolve questions related to payments, invoicing, and receiving.

Summary of Duties

• Purchase standard products and services for Office of Contracts and Procurement.
• Maintain personnel records and handle confidential information appropriately.
• Review and analyze contract requests to ensure sufficient detail for Contracts and Statements of Work.
• Work with ODHS accounting staff and managers to resolve payment, invoicing, and receiving issues.
• Coordinate purchasing requests, respond to vendor/customer concerns, and negotiate resolutions.
• Provide administrative support for OregonBuys, including user setup, access changes, workflow maintenance, cleanup, and reporting.
• Offer technical support and training to staff; review processes for compliance and suggest improvements.
• Assist with recruitments in Workday, schedule interviews, prepare interview materials, and process hiring forms.
• Maintain and review payroll and timekeeping records.
• Manage records by maintaining, organizing, and archiving electronic and physical files.
• Respond to Public Records requests related to solicitations and contracts in accordance with applicable laws.
• Participate in emergency preparedness activities and coordinate related tasks for OC&P.
• Enter DAS work order requests through TRIGRIA for building maintenance/services and requesting or revoking ID badge access.
• Identify and address discrepancies or issues in processes to ensure accurate data entry and electronic document storage.

Minimum Qualifications

Two years of clerical-support experience in related fields such as general business, accounting, contracts, purchasing, or project administration support. Associates degree or higher will substitute for the experience. A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

Essential Attributes

• Experience processing public requests.
• Experience with procurement and contracting processes and procedures.
• Experience in purchasing using SPOT Cards or purchase orders.
• Experience in organizational and time management, attention to detail, accuracy and multitasking skills.
• Experienced in delivering clear, professional, and effective communication over the telephone, in writing, and in person.
• Experience in input, update, correction and retrieval of data.

Background Checks and Requirements

If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information. The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Working Conditions

General office environment. Employee must have the ability to work with a high degree of independence. Employee may have to perform important projects under short timelines and competing priorities. Some overnight travel may be required to complete various types of purchasing and contracting tasks. Employee must be able to stand for up to four hours at a time for the purpose of conducting various Purchasing and Contracting tasks including assisting in training seminars. Employee must be able to lift and transport boxes as well as equipment weighing up to 40 pounds per item. Hybrid Work Schedule will be considered in filling this position. This position will be required to come into the Salem office 2 or 3 days per week. The ability to report to an office more frequently is required when training, business or operational needs are dependent on onsite activities.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

• Veterans’ and Oregon National Guard preference: Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.
• For more information, please visit Veterans Resources.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies in the same classification.

Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon flies with her own wings.