Procurement & Contracts Administrator

Garfield County Colorado; Glenwood Springs (CO); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Job summary

Garfield County in Glenwood Springs, Colorado seeks a Procurement Administrative Specialist to support the Procurement department with routine and complex administrative duties and contract lifecycle management.

Responsibilities include contract tracking, vendor coordination, system maintenance, and reporting to enhance procurement efficiency and compliance. Requires solid clerical experience and a valid driver’s license; bachelor's degree preferred.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred in business admin, finance, accounting, or related field.
• Three years of clerical/administrative experience with one year of drafting or coordinating contracts and procuring goods and services.
• Valid driver’s license.

Responsibilities

• Collaborate with Procurement staff to ensure the procurement life cycle flows efficiently.
• Greet vendors, update and maintain procurement systems and records.
• Track contracts and milestones including renewals, insurance, and amendments.
• Prepare correspondence, research, and reports; coordinate communications for the Procurement Manager.
• Assist with ordering, receiving, and payment of County goods and services.
• Maintain local vendor preference website and procurement section of intranet.
• Communicate with departments/vendors about order changes; investigate discrepancies between PO and invoices.
• Educate and train staff and vendors on Procurement policies and procedures.
• Coordinate disposal of County property by various methods.
• Perform general office support (visa allocation, internal vouchers, New World reports, etc.).

Skills

Public Service

Customer Service

Stewardship & Innovation

Teamwork

Business Technology

Communication

Education

High School Diploma or equivalent

Bachelor’s degree in business administration, finance, accounting, or related field

Tools

New World Systems

Procurement systems

Job description

Garfield County in Glenwood Springs, Colorado seeks a Procurement Administrative Specialist to support the Procurement department with routine and complex administrative duties and contract lifecycle management.

Responsibilities include contract tracking, vendor coordination, system maintenance, and reporting to enhance procurement efficiency and compliance. Requires solid clerical experience and a valid driver’s license; bachelor's degree preferred.