Procurement Operations & Contracts Specialist

Garfield County Govt., CO; Glenwood Springs (CO); On-site; USD 51,000 - 72,000; Full time

Job summary

Garfield County is seeking a Procurement Administrative Specialist to support the Procurement department with a wide range of administrative duties and to assist with contract lifecycle management.

The role involves greeting vendors, updating procurement records, tracking contracts and milestones, preparing reports, and coordinating communications for the Procurement Manager. Additional duties include ordering, receiving, payments, and maintaining vendor and intranet procurement content.

Qualifications

• Experience with procurement lifecycle and contract management.
• Strong organizational and administrative skills.
• Ability to communicate effectively in English.

Responsibilities

• Collaborate with Procurement staff to ensure efficient procurement lifecycle.
• Greets vendors and updates procurement systems and records.
• Tracks contracts and milestones including renewals, insurance, and amendments.
• Prepares reports and coordinates communications for the Procurement Manager.
• Assists with ordering, receiving, and payment of County goods and services.
• Maintains vendor system and procurement intranet content.
• Communicates changes on orders and resolves discrepancies between PO and invoices.
• Educates and trains department employees and vendors on policies.
• Coordinates disposal of County property.
• Performs general office support such as visa allocation, vouchers, and finance/audit related tasks.

Skills

Public Service

Customer Service

Stewardship & Innovation

Teamwork

Business Technology

Communication

New World Systems

Tools

New World Systems

Job description

Garfield County is seeking a Procurement Administrative Specialist to support the Procurement department with a wide range of administrative duties and to assist with contract lifecycle management.

The role involves greeting vendors, updating procurement records, tracking contracts and milestones, preparing reports, and coordinating communications for the Procurement Manager. Additional duties include ordering, receiving, payments, and maintaining vendor and intranet procurement content.