Procurement Contracts & Admin Specialist

Turner Construction Company; Cleveland (OH); On-site; USD 48,000 - 60,000; Full time

Job summary

Turner Construction Company is seeking an Administrative Specialist in Cleveland to support the Procurement team with daily admin tasks, document management, and bid coordination. The role requires strong organization, detail orientation, and experience with procurement systems.

The position offers a competitive salary and comprehensive benefits. The candidate will manage contracts, invoices, and vendor communications while ensuring accuracy and confidentiality in a dynamic construction

Qualifications

• High school diploma and minimum of 5 years of administrative assistant experience, required
• College degree and/or relevant administrative skills certification, a plus
• Construction, Purchasing, Procurement, or related experience is a plus
• Strong attention to detail, accuracy, and organizational skills
• Maintain confidential information and work independently with some oversight
• Professional verbal and written communication skills
• Proficient with Microsoft Office and data entry
• Familiar with DocuSign and procurement systems
• Limited travel may be required

Responsibilities

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit function.
• Process invoices, mail, photocopying, filing, and organize supplies.
• Edit and assemble documents and reports.
• Engage professionally with others and escalate as needed.
• Develop knowledge of contract documents and contract forms for procurement activities.
• Generate contracts in procurement systems and ensure accuracy.
• Upload documents to DocuSign and track subcontractor documentation.
• Maintain organized filing and document retrieval.
• Track CoI renewals and keep documentation up to date.
• Assist in bid lists, pre-bid meetings, and receiving bids.
• Prepare spreadsheets to confirm bidder compliance and scope requirements.
• Conduct prequalification research for subcontractors.
• Coordinate with vendors and subcontractors during bidding phases.
• Proofread work before submission for signatures.
• Compile and route agreements for execution; update procurement records.
• Support DEI activities and team collaboration.
• Other duties as assigned.

Skills

Detail oriented

Communication

Microsoft Office

Proofreading

Education

High School Diploma

Bachelor’s degree (preferred)

Tools

DocuSign

SAP

Procurement systems

Job description

Turner Construction Company is seeking an Administrative Specialist in Cleveland to support the Procurement team with daily admin tasks, document management, and bid coordination. The role requires strong organization, detail orientation, and experience with procurement systems.

The position offers a competitive salary and comprehensive benefits. The candidate will manage contracts, invoices, and vendor communications while ensuring accuracy and confidentiality in a dynamic construction