Procurement & Commercial Assistant

The Bbc; United States; Remote; USD 52,000 - 62,000; Full time

Job summary

The BBC Workplace is seeking a Procurement & Commercial Assistant to support supplier onboarding, purchasing, payment processing and commercial activity across our facilities portfolio.

You will raise purchase orders, process invoices, maintain auditable records and produce spend reports, contributing to governance and financial control. Collaborative cross-team work across Finance, Legal and Procurement is expected.

Qualifications

• Experience in facilities management or similar procurement/finance administration.
• Exceptional attention to detail with audit-ready records.
• Ability to prioritise varied workloads in a fast-paced environment.
• Strong communication skills for suppliers and stakeholders.
• Proficiency with data systems and Excel or related tools.

Responsibilities

• Support supplier onboarding and ensure records are complete and compliant.
• Provide purchase-to-pay administration, raise amendments and maintain records.
• Process invoices, investigate discrepancies and liaise with suppliers to resolve issues.
• Provide commercial and project administration, including codes and reporting.
• Build relationships with suppliers and internal teams, escalating complex issues.
• Maintain accurate financial and contract records and prepare spend reports.
• Deliver admin and commercial support across facilities, services, and utilities.

Skills

Supplier onboarding

Purchase-to-pay

Invoice processing

Commercial administration

Stakeholder communication

Tools

SAP

Ariba

Excel

Job description

As a Procurement & Commercial Assistant within BBC Workplace, you will provide coordination and administrative support across supplier, purchasing, payment and commercial activity. You will support supplier onboarding, raise purchase orders, process invoices, resolve queries, maintain accurate financial and project data, and produce reports. Through accurate record-keeping and adherence to agreed processes, you will support effective governance, financial control and reliable service delivery across our property and facilities portfolio.

WHY JOIN THE TEAM

Join a collaborative team helping to keep BBC workplaces operating effectively. You will gain broad experience across facilities management, commercial and financial processes, supplier relationships and project support. Working with Workplace, Finance, Procurement, Legal and external partners, you will develop practical expertise, resolve varied operational issues and see the impact of your work on service delivery., As a Procurement & Commercial Assistant you will

• Support supplier engagement and onboarding, checking that documentation and system records are complete, accurate and compliant with agreed processes.
• Provide purchase-to-pay administration, including raising and amending purchase orders, goods receipting and maintaining auditable records.
• Process invoices and recurring charges, investigate discrepancies, credits and blocked items, and liaise with suppliers and internal teams to resolve payment issues.
• Provide commercial and project administration, including maintaining project codes, reviewing commitments, checking cost information, reconciling expenditure and supporting project reporting and closure.
• Build effective relationships with suppliers and stakeholders across BBC Workplace, Finance, Procurement, Legal and other teams, responding to queries and escalating complex issues appropriately.
• Maintain accurate financial, contract and operational records, and prepare reports on spend, commitments, GRNI, credits and performance to support controls and decision-making.
• Provide administrative and commercial support across a varied portfolio, including facilities management, professional services, utilities, licences, rent and catering, while contributing to improvements in systems and processes.

• Experience of working within a facilities management environment, supporting purchasing, finance, commercial or operational administration, with an understanding of how supplier, ordering and payment activities connect.
• Exceptional attention to detail, with experience maintaining accurate data, documentation and audit-ready records.
• Ability to prioritise a varied workload, work quickly and accurately in a fast-paced environment.
• Strong communication skills, with confidence engaging suppliers and stakeholders, resolving queries and escalating issues appropriately.
• Strong systems and data skills, including experience using Microsoft Excel, databases or financial/purchasing systems to retrieve, analyse and present information.

DESIRABLE:

• Knowledge of purchase-to-pay and accounts payable processes, including purchase orders, goods receipting, invoice processing and payment-query resolution.
• Experience using SAP, Ariba or a comparable financial management and purchasing system.
• Experience supporting commercial or project cost activities in a property, estates or facilities environment.
• Knowledge of facilities management, professional services, utilities, licences, rent and/or catering arrangements.
• Experience in financial reporting, spend analysis, data controls or process improvement.