Procurement Assistant / Administrative Assistant

Doocey Group; Indiana; On-site; USD 34,000 - 42,000; Full time

Job summary

Doocey Group is seeking a Procurement Assistant to support transactional procurement, supplier coordination and administrative tasks. The role develops core procurement and supply chain skills within a busy team, ensuring accurate records and timely order fulfilment.

Based in Tipton, the role focuses on purchase orders, supplier communications and reporting, offering opportunities for training and progression within a growing contractor.

Qualifications

• GCSEs Grades 4-9 or equivalent in Maths and English.
• Experience with procurement or administration is desirable but not essential.
• Proficiency in Microsoft Excel and other Office tools is expected.

Responsibilities

• Raise purchase orders in line with approved requisitions.
• Obtain quotations from approved suppliers to support cost-effective purchasing decisions.
• Process delivery notes and goods received information within procurement systems.
• Maintain accurate and up-to-date procurement records.
• Track orders and follow up on deliveries and outstanding items.
• Communicate order details and delivery updates to operational teams.
• Support weekly procurement reporting and data collation.

Skills

Highly organized

Proactive

Strong communication

Analytical mindset

Commercial awareness

Willingness to learn

Education

GCSEs in Maths & English

Tools

Microsoft Office

Excel

Job description

Job Title

Procurement Assistant / Administrative Assistant

Salary

Our salaries are competitive and reviewed regularly to ensure they remain fair and in line with the wider industry.

Location

Tipton

Our Company

Doocey Group is a long-established, family-run utility and civil engineering contractor with over 40 years of industry experience. Built on strong Black Country values, we pride ourselves on integrity, reliability, responsiveness and a commitment to delivering high standards in everything we do.

Over the past 10 years, Doocey Group has experienced significant growth, achieved through consistently deliver high-quality work for our clients, including National Grid and South Staffordshire Water. Our success is built to deliver safely and reliably in a fast-paced and often challenging environment.

As we approach a turnover of £100m, this marks an important milestone in our journey and reflects the hard work, ambition and dedication of our teams across the business. If you are looking to join a growing organisation that values hard work, loyalty and ambition, you will feel right at home at Doocey Group.

The Role

We are looking for a Procurement Assistant to support our procurement function in the efficient and compliant acquisition of materials, plant and services for the business. This role will focus on transactional procurement activity, supplier coordination and administrative support, while providing the opportunity to develop core procurement, commercial and supply chain skills.

Working within the procurement team the Procurement Assistant will help ensure purchase orders, supplier communications, records and reporting activity are completed accurately and efficiently, supporting operational teams across the Civil’s business unit.

Responsibilities

• Raise purchase orders in line with approved requisitions
• Obtain quotations from approved suppliers to support cost-effective purchasing decisions
• Process delivery notes and goods received information within procurement systems
• Maintain accurate and up-to-date procurement records
• Track orders and follow up on deliveries and outstanding items
• Communicate order details, delivery updates and relevant information to operational teams
• Liaise with suppliers to support order fulfilment and help resolve queries or issues
• Respond to internal procurement queries received via the shared inbox and telephone
• Escalate pricing, delivery or supplier issues to the Buyer where required
• Assist with weekly procurement reporting and data collation
• Support month-end reporting processes
• Maintain supplier records and pricing information
• Support system implementation activity and procurement process improvements
• Develop knowledge of procurement processes, cost control and supply chain operations
• Participate in training and professional development, including potential CIPS pathway development
• Provide cover for procurement administration functions as required

Personal Qualities

• Highly organised, with strong attention to detail
• Proactive and results-driven approach
• Strong communication skills, with the ability to engage effectively with internal stakeholders and suppliers
• Analytical mindset with good problem-solving skills
• Commercially aware, with an interest in negotiation and cost-0effective purchasing
• Willingness to learn and develop within a busy procurement environment

Technical Skills & Experience

• Previous administrative or entry-level procurement experience is desirable but not essential
• Strong working knowledge of Microsoft Office, particularly Excel

Qualifications & Training

• GCSEs Grades 4-9 or equivalent in Maths and English

Additional Information

Doocey Group value a diverse workforce and welcome applications form all sections of the community, regardless of any protected characteristics.

Please note that we operate with a preferred supplier list and will not accept unsolicited CVs from recruitment agencies with whom we do not have an existing agreement.

By submitting your application, you consent to Doocey Group retaining your CV, application details, and personal information for the purpose of considering you for current and future employment opportunities. Your information will be stored securely and will only be shared internally as necessary.