Procurement Clerk II - Purchasing & Invoicing

New River Community and Technical College; Beaver (WV); On-site; USD 38,000 - 52,000; Full time

Job summary

New River Community and Technical College is seeking a Purchasing Clark II to handle routine to complex clerical and administrative duties for procurement of goods and services. This role supports requisitioning, bidding, purchase orders, and invoice reconciliation.

The position requires an associate degree in business, accounting, or related field (bachelor's preferred) and 1–2 years in purchasing or related office support, plus a valid driver's license.

Qualifications

• Knowledge of purchasing procedures, inventory practices, and financial recordkeeping.
• Proficiency with spreadsheet and office software; ability to learn state financial systems.
• Strong organizational, time management, and problem-solving skills.
• Effective communication, negotiation, and relationship-building with vendors and colleagues.
• Attention to detail and accuracy in processing financial and procurement transactions.
• Ability to work independently while contributing to a collaborative team environment.

Responsibilities

• Procure materials, supplies, and services in accordance with established purchasing methods and state requirements.
• Coordinate purchasing and shipping/receiving activities, including monitoring outstanding orders, communicating with vendors, resolving delivery or service issues, verifying shipments, and distributing materials to College departments.
• Maintain records by keeping detailed files of purchase orders, invoices and delivery schedules.
• Communicate with various stakeholders (vendors, department heads) for order status, price quotes and shipments.
• Administer purchasing card and other authorized payment activities, ensuring proper use and maintaining accurate transaction records, reconciliations, and supporting documentation in the College's financial systems.
• Process accounts payable documentation, resolve discrepancies, ensure timely vendor payments, maintain appropriate internal controls, and manage vendor communications.
• Conduct fixed-assets inventory and perform reconciliation for compliance with state and institutional asset-management requirements.
• Maintain operational continuity by cross-training across departmental functions and performing assigned backup responsibilities.
• Perform other duties as assigned.

Skills

Purchasing procedures

Inventory practices

Financial recordkeeping

Spreadsheet proficiency

Vendor communication

Negotiation

Detail oriented

Independent work

Education

Associate degree in business administration, accounting, or finance

Bachelor's degree preferred

Tools

Oasis

Job description

New River Community and Technical College is seeking a Purchasing Clark II to handle routine to complex clerical and administrative duties for procurement of goods and services. This role supports requisitioning, bidding, purchase orders, and invoice reconciliation.

The position requires an associate degree in business, accounting, or related field (bachelor's preferred) and 1–2 years in purchasing or related office support, plus a valid driver's license.