Purchasing Technician

Brunswick-Community-College; Bolivia (NC); On-site; USD 55,000 - 70,000; Full time

Job summary

Brunswick Community College seeks a Procurement Specialist to assist planning, coordination, and administration of the College's purchasing functions, including requisitions, purchase orders, and P-Card purchases.

You will support the Purchasing and Financial Aid Specialist, collaborate with Accounts Payable, ensure NCCCS compliance, and assist end users, vendors, and staff with purchasing processes.

Qualifications

• Experience with accounting systems, ERP preferred.
• Understanding of accounting principles and practice.
• 1-2 years of finance experience focusing on procurement.

Responsibilities

• Assist planning, coordination, and administration of purchasing functions.
• Process requisitions, purchase orders, and P-Card purchases.
• Support Purchasing and Financial Aid Specialist and executives on procurement matters.
• Collaborate with Accounts Payable on procurement-related issues.
• Coordinate year-end inventory and related journal entries.
• Ensure requisition accuracy and compliance with NCCCS policies.
• Communicate with staff, vendors, and shipping/receiving regarding orders.

Skills

Accounting ERP systems

Accounting principles

Procurement experience

Education

Associate Degree in Accounting

Bachelor’s in Business Administration (Accounting)

Tools

Ariba E-Procurement

Job description

Responsible for assisting with the planning, coordination, and administration of the College's purchasing functions including the processing of requisitions, purchase orders, and P-Card purchases.

• Provide support and input to the Purchasing and Financial Aid Specialist, Vice President of Budget and Finance, and the AVP for Budget and Finance on all matters related to procurement.
• Work collegially with the Accounts Payable on accounts payable matters related to procurement.
• Assist in coordinating the college's year-end inventory of equipment and supplies.
• Assist in preparation of year-end journal entries pertaining to supply inventories.
• Review requisitions applying all state and BCC purchasing procedures and regulations.
• Coordinate required inspections for purchases following NCCCS guidelines.
• Assist end users with purchases and purchasing processes.
• Assist vendors with questions and information needed for purchase orders.
• Communicate with staff, shipping and receiving, and vendors regarding missing or damaged items.
• Ensure requisition accuracy as relates to vendor, commodity code, prices, description and required documentation.
• Prepare and distribute purchase orders to vendor, the originator of order, and Accounts Payable using North CarolinaE-procurement.
• Process P-Card purchases to ensure compliance with BCC and state purchasing policies and assist with monthly reports for fund allocation.
• Communicate with vendors to obtain quotes/bids and resolve problems relating to purchasing, shipping, and receiving goods and/or services.
• Assist with all required purchasing reporting.
• Post surplus items for sale or transfer as needed and coordinate the distribution and pickup process.
• Assist other Business Office staff as needed.
• Perform other job-related duties as assigned.
• Confidentiality is imperative. Brunswick Community College follows FERPA guidelines with respect to student privacy.

• Associate Degree in Accounting or other related field
• Must obtain North Carolina Contract Manager (NCCM) certification within one (1) year of employment, as required by the State of North Carolina.

• Experience with accounting systems, particularly an ERP
• Understanding of accounting principles and practices
• Bachelors Degree in Business Administration with concentration in accounting or related field
• 1-2 years of finance experience with a focus on procurement
• Experience in Purchasing, especially with Ariba's E-Procurement System
• Current North Carolina Contract Manager (NCCM) certification