Procurement Associate

The Pennsylvania State University; Ferguson Township (PA); Hybrid; USD 37,000 - 54,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Pennsylvania State University is seeking a detail-oriented Procurement Associate for the Office of Central Procurement. The role involves handling procurement transactions, preparing and approving requisitions, and processing POs within university guidelines to support departments across the University.

The position offers a flexible work arrangement combining remote and on-campus work, with a salary range of $36,888.00 to $53,532.00 and a generous 75% tuition discount benefit for employees

Qualifications

• GED or High School diploma required.
• No prior relevant work experience required.
• No certifications required.

Responsibilities

• Review, prepare, verify and approve purchase requisitions within established dollar limits and guidelines.
• Prepare and process purchase orders and obtain quotations from vendors.
• Correspond with suppliers to resolve issues and ensure accurate payments.
• Verify fair and reasonable pricing and maintain purchase order files.
• Assist procurement managers with vendor research and negotiations.
• Use university electronic systems to create POs, RFPs, and other financial documents.
• Support general office duties and respond to inquiries.

Skills

Vendor research

Negotiation

Procurement processes

Attention to detail

Education

GED/HS

Tools

Procurement software

Job description

POSITION SPECIFICS

The Office of Central Procurement at Penn State seeks a detail-oriented Procurement Associate to join our team. This position plays an essential role in handling procurement transactions and supporting various procurement processes across the University. Procurement Associate reviews, prepares, verifies and approves purchase requisitions within established dollar limits and guidelines in the University system in order to process purchase orders to various suppliers for departments; verifies fair and reasonable pricing and documents purchase order files in accordance with University policies and procedures; corresponds with suppliers and customers to solve problems, share information, and ensure accurate payment. Prepare, edit, and process purchase orders within establish dollar limits and University policy Contact vendors and suppliers for quotations, and follow up on outstanding purchase orders Ensure all transactions meet government regulations and University policies and procedures Assist Procurement Managers and Agents with vendor research and negotiations; obtain information on price, delivery, payment, specifications, and purchase order terms Use a variety of electronic systems and databases to import and create documents, track vendor information and payments, create auctions, compose correspondence, create and process purchase orders, requests for proposal, and various financial transactions Identify and resolve discrepancies; obtain vendor certifications and certificates of liability insurance when required Assist in monitoring internal and external customer satisfaction May perform general office duties such as mail distribution, answering phones and greeting visitors This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $36,888.00 - $53,532.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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