Undergraduate Administrative Assistant - Biology

The Pennsylvania State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

Tuition discount 75%

Benefits package

Retirement plans

Job summary

The Pennsylvania State University’s Eberly College of Science Biology Department invites qualified candidates for an Administrative Assistant – Intermediate Support to assist the undergraduate education team, faculty teaching in undergraduate courses, and the Associate Head of Undergraduate Education.

The role includes supporting accessibility efforts, acting as timekeeper for students, scheduling exam make-ups, collecting and summarizing data from assessments, and coordinating with LionPATH for

Qualifications

• Strong investigative skills with the ability to use creative thinking to improve existing and develop new duties and business processes.
• Excellent communication, organization, and customer service skills.
• Ability to work independently and in a team environment.
• Proficiency in Microsoft Office Suite, especially with using Excel.
• Preferred experience with LionPATH and openness to learning Power Automate/AI tools.
• Positive, professional, and efficient work style.

Responsibilities

• Support faculty by helping accessibility efforts in courses and act as timekeeper for students.
• Schedule exam make-ups and assist with enrolling students in classes using LionPATH.
• Collect, summarize data from assessment surveys and related forms; assist with P&T reviews for faculty.
• Coordinate with advising staff and support scheduling for classes, rooms, and meetings.

Skills

Investigative skills

Communication

Organization

Customer service

Microsoft Office

Excel

Education

GED/HS

Tools

Microsoft Office

Excel

Job description

POSITION SPECIFICS

The Eberly College of Science Biology Department at The Pennsylvania State University is seeking qualified candidates for an Administrative Assistant – Intermediate Support position to support the undergraduate education team, faculty teaching in undergraduate courses, and the Associate Head of Undergraduate Education.

Responsibilities will include, but are not limited to the following: supporting faculty by helping accessibility efforts in courses, acting as timekeeper for students, and scheduling exam make-ups coordinating, collecting, and summarizing data from assessment surveys, research credit forms, LionPATH queries about students and courses, SEEQ teaching evaluations for lab teaching assistants and for P & T reviews for faculty, and learning assistant (LA) applications monitoring/summarizing data from UG budgets and collecting and organizing necessary documentation such as receipts, travel information, and related materials to submit to the appropriate financial hubs for processing assisting with scheduling classes, rooms, and meetings and enrolling students in classes using Penn State LionPATH supporting advising staff as needed

Ideal Candidate

The ideal candidate should possess: Strong investigative skills with the ability to use creative thinking to improve existing and develop new duties and business processes. Excellent communication, organization, and customer service skills. Ability to work independently and in a team environment. Proficiency in Microsoft Office Suite, especially with using Excel. Preferred experience with Penn State’s LionPATH system and preferred experience or openness to learning/using Microsoft Power Automate and AI- tools for supporting processes for large numbers of students. Positive, professional, and efficient work style. Initiative, collegiality, accuracy and promote a culture that is conducive to effective relationships among diverse team members.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience Required Certifications: None

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.