Accounts Receivable Associate

The Applied Research Laboratory at Penn State University; University Park (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Flexible work arrangement

Retirement plans

Job summary

The Applied Research Laboratory at Penn State University is seeking an Accounts Receivable Associate to manage invoicing, payment processing, and collections with accuracy and compliance. This role supports external partners and internal stakeholders through timely billing, ledger reconciliation, and reporting.

The position offers a flexible work arrangement combining remote and on-campus work; applicants should be able to meet in person at least two days a week.

Qualifications

• Degree in Accounting, Finance, or related field.
• Proficient in Microsoft Office Suite, particularly Excel.
• Experience using SAP and SIMBA.
• Strong organizational skills with exceptional attention to detail.
• Analytically minded and strong communication skills.

Responsibilities

• Create and maintain business partner information.
• Prepare invoices and credit memos for external business partners.
• Process billing efficiently and accurately; post payment receipts; record, review, and verify transactions and account balances; prepare and make bank deposits.
• Reconcile general ledgers, credits, chargebacks, checks, advances, credit cards/Echecks and cash; audit GL accounts regularly.
• Respond to customer inquiries; research, verify, and resolve concerns and discrepancies.
• Prepare accounts receivable statements and reports; prepare reports that summarize trends.
• Investigate and track outstanding invoices; verify status of accounts; follow up on collections and payment receipts.
• Ensure all transactions comply with policies and procedures.
• Answer and route phone calls.

Skills

Attention to detail

Analytical thinking

Communication skills

Organizational skills

Customer service

Problem solving

Education

GED or HS

Tools

SAP

SIMBA

Job description

POSITION SPECIFICS

The Accounts Receivable Associate facilitates the accounts receivable lifecycle; ensures accurate and efficient invoicing, payment processing, reconciling, and collection efforts; adheres to defined processes and policies to resolve discrepancies and maintain financial documentation; identifies opportunities to optimize accounts receivable business processes.

Key Responsibilities

• Create and maintain business partner information
• Prepare invoices and credit memos for external business partners
• Process billing efficiently and accurately; post payment receipts; record, review, and verify transaction and account balance; prepare and make bank deposits
• Reconcile general ledgers, credits, chargebacks, checks, advances, credit cards/Echecks and cash; audit GL accounts on a regular cadence
• Respond to customer inquiries; research, verify, and resolve concerns and discrepancies
• Prepare accounts receivable periodic statements and reports; prepare reports that help to analyze and summarize trends
• Investigate and track outstanding invoices, verify status of accounts, communicate and follow up regarding collection efforts and receipt of payments
• Ensure that all transactions are compliant with policies and procedures
• Answer and route phone calls

Preferred Qualifications

• Degree in Accounting, Finance, or related field
• Proficient in Microsoft Office Suite, particularly Excel
• Experience using SAP and SIMBA
• Strong organizational skills with exceptional attention to detail
• Analytically minded
• Strong communication and customer service skills

Additional Information

This position offers a flexible work arrangement that combines remote and on-campus work. This position requires to meet in person a minimum of two days a week and as required. Questions related to flexible work should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• Relevant education accepted in lieu of experience
• Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

• The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.
• Salary Structure - Information on Penn State's salary structure
• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.
• For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

One Community | Impacting Many

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.